Administrative Aide - Parks and Recreation

JOB OPENING
CITY OF FARMINGTON
JOB POSITION #156: ADMINISTRATIVE AIDE
NUMBER OF VACANCIES: 1 DEPARTMENT: Parks and Recreation
PAY GRADE: G Non-Exempt      SALARY RANGE: $17.64 - $27.47 / Hour
TYPE OF POSITION: Regular, Full-Time  WORK LOCATION: PRCA Admin. Office
DAYS WORKED: Monday Friday  HOURS WORKED: 8:00 a.m. 5:00 p.m.
APPLICATIONS WILL BE RECEIVED THROUGH: Until Filled

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

OVERVIEW

This is an administrative support position working with the Parks and Recreation Department. The department is committed to growing a happy, healthy community for all, and enriching community quality of life through exceptional parks, programs, cultural experiences, and customer focus. This administrative support position will assist with clerical and administrative functions throughout the department supporting other members of the team as needed. This position will work as part of the administrative team and support other members of the team as needed. This position will be key to department success through the execution of exceptional customer service and high professional interaction with all stakeholders.

ESSENTIAL DUTIES

Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the staff, and assisting in the administration of the standard operating policies and procedures of assigned divisions with the Parks and Recreation Department.

Works under the supervision of the Parks and Recreation Director or Assistant Director.

Receives the public and answers questions. Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

Answers and screens incoming calls and takes messages for the department.

Responsible for receiving invoices, processing FPO's, requisitions, P-cards and travel in the AS400 or NaviLine computer system.

Use of various computer software to complete a variety of activities and date input necessary for department operations such as purchasing, travel and payroll.

Serves as a staff support liaison attending meetings to various Commissions, Advisories, and Board. Prepare agendas, post notices, record and transcribe minutes.

Assists in preparing monthly, quarterly, and annual departmental reports and other specialized statistical reports as assigned.

Receives and distributes incoming mail.

Will be required to follow City Purchasing policies to order and purchase office supplies.

Establishes and maintains departmental filing systems.

Maintains confidential personnel and correspondence files for the department. Orders and maintains inventory of office supplies and printed materials.

Responsible for scheduling routine maintenance/repair of office equipment.

Assists Department staff as needed for specialized projects, events, and administrative duties including the Farmington Clean and Beautiful program.

Responsible for preparing department records for archiving.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES

Assist in researching information from departmental files.

Other duties as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City's Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Graduation from a high school or GED equ