Office Assistant

 

 

⚡️Why Altium?

Altium is transforming the way electronics are designed and built. From startups to world’s technology giants, our digital platforms give more power to PCB designers, supply chain, and manufacturing, letting them collaborate as never before.

• Constant innovation has created a transformative technology, unique in its space
• More than 30,000 companies and 100,000 electronics engineers worldwide use Altium
• We are growing, debt-free, and financially strong, with the resources to become #1 in the EDA industry

Why Altium?

Altium is transforming the way electronics are designed and built. From startups to world’s technology giants, our digital platforms give more power to PCB designers, supply chains, and manufacturing, letting them collaborate as never before.

 

• Constant innovation has created a transformative technology, unique in its space

• More than 30,000 companies and 100,000 electronics engineers worldwide use Altium

• We are growing, debt-free, and financially strong, with the resources to become #1 in the EDA industry

 

About the Role: 

We are looking for a highly capable Office Assistant for our La Jolla, CA, corporate HQ. This person will provide office services with enthusiasm and a team-player mindset. This role requires you to work closely with a team of administrative and operational professionals on facilities, operational initiatives, basic IT services, and general office administration services.

A Day in The Life of Our Office Assistant: 

• • Set up and closing of office facilities, including reception and kitchen areas

  • At the front desk:

  • Greet visitors and screen/direct inbound phone calls to the appropriate recipient 

  • Control office access: monitor the logbook, issue visitor badges and parking transponders

  • Welcoming new employees and setting them up with equipment

  • Frequent interaction with in office employees and executives, demonstrating and maintaining a high level of professional behavior at all times

  • Ordering, setting up, and breaking down catered meals 

  • Providing quality service to employees to ensure a distraction-free environment

  • General administrative support, including office inventory and supplies, shipping, receiving, etc.

  • Answer employee questions and direct them to appropriate resources 

  • Maintain multiple kitchens, ensuring items are stocked and dishes are placed in the dishwashers

  • Assist with additional administrative projects and kitchen duties 

  • Approve invoices for food vendors, flowers, parking, and related HQ purchases and handle package shipping and delivery tasks 

  • Work closely with the director of IT and Infrastructure and HR team on Corporate Services tasks, including:

  • Travel, accommodations, and local transport for visiting overseas guests

  • Assist with IT-related projects such as product ordering and asset management

  • Administrating Amazon Business services used for purchases in the US

  • Other duties as assigned

Who you are and what you’ll need for this position:

• • 1–2 years of job related experience, preferably in  administrative/hospitality industry 

  • Experience using multi-line phone systems

  • Kitchen and/or restaurant experience

  • Strong verbal, written, interpersonal, and customer service skills, able to represent the company with internal employees, visitors, and vendors

  • Ability to operate with a high level of confidentiality and integrity

  • Strong planning and organizational skills with close attention to details

  • 1–2 years of Microsoft Word and Excel experience; preferably Google Workplace (G Suite products) applications as well

  • Basic knowledge and understanding of technology in order to work with the IT team regarding staff and office IT needs and requirements

  • Punctual and dependable, with excellent time management skills

  • Confidence in interactions with people of all backgrounds and at all levels of the organization

  • Can adapt to change quickly and navigate through fluctuating work priorities

  • Able to occasionally lift, move, carry, push or pull up to 50 lbs

 

The hourly range for this role is {$20.00 - $23.00}. Actual compensation packages within this range are based on a wide array of fac