Executive Office Manager

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Job Description:

Airbus Aerosystems Kinston is looking for an Office Manager / Executive Assistant to join our facility in Kinston, NC.

This executive support position anticipates, plans, schedules, develops and implements activities that expedites and facilitates the functions and activities of the General Manger and other key executives on the management team. Essential to this role are the skills of responsiveness and the ability to plan for contingencies in terms of scheduling as well as meetings with contacts. Must respond to requests for last-minute changes to itineraries, meetings and locations and resolve to ensure minimal disruption to the business. Collects, prepares and disseminates documents to designated participants in a timely manner and maintains important contacts with up-to-date accurate information. The candidate must be able to perform all duties and responsibilities in a manner that promotes a team concept, inclusiveness, and reflects the mission, vision, and core values of Airbus.

Meet the Team:
Our team at Airbus Aerosystems Kinston manufactures crucial aircraft components. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Working Environment:
The Airbus Aerosystems Kinston facility sits at the forefront of aerospace manufacturing, specializing in the production of large, advanced composite aerostructures. Our team builds critical components for the state-of-the-art Airbus A350 XWB, including the composite center fuselage and wing spar.

How We Care for You:

• Financial Rewards: Competitive pay, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)

• Work/Life Balance: Paid time off including personal time, holidays and a paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical, prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. 

• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path; as well as the opportunity to participate in accelerated development programmes; and both national and international mobility.

Your Challenges:

Executive Support: 50%

• Manage and monitor Leadership Teams’ calendars including scheduling meetings, appointments, travel, etc.

• Coordinate and ensure travel arrangements are completed accurately

• Maintain contact with executive(s) while travelling and inform them regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions

• Responsible for tracking the currency of work essentials such as passports, visas and licenses for VP

• Maintain, update and publish group calendar. Maintain and update contacts for executive(s)

• Prepare, process and maintain inventory of travel/expense reports for Executive Leaders

• Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action

• Compose announcements/emails for Executive Leader approval and distribution

• Proofread and edit emails and announcements for VP and Directors upon request

• Establish and m