Business Analyst, Facilities - (25-FAC-204000-091)

The intent of this job description is to provide a representative summary of the major duties, locations, and responsibilities performed by incumbent(s) in this job.  Incumbent(s) may not be required to perform all duties in this description, and incumbent(s) may be required to perform work-related tasks other than those specifically listed in this description.  This job description is not a “contract” between the employee and the Authority.  The job duties and essential functions may be changed at the discretion of the General Manager.

 

General

 

Job Title: Business Analyst, Facilities Job Code: P0643 Supervises Directly: No     New or Revised: New Regular or At-Will: At-Will Date Last Revised: 2/24/2025 Exempt or Non-Exempt: Exempt Compensation Approval Signature:   Union/ Non-Union: Non-Union Department Name and Division:  Facilities-Central Administration Salary Schedule:  Non-Union Salary Range Cost Center Code:    204000 Grade: NU16 Essential Position: Yes Reports To: Director, Facilities EEO Code: Professionals Work Format Hybrid

 

Who We Are & What We Do:

At DC Water, we provide more than 700,000 District of Columbia residents and 24.6 million annual visitors with essential water, wastewater, and stormwater services. DC Water also provides wholesale wastewater treatment services for 1.8 million people in Montgomery and Prince George's counties in Maryland, and Fairfax and Loudoun counties in Virginia. We aspire to be known for superior service, ingenuity, and stewardship to advance the health and well-being of our diverse workforce and communities. To achieve this vision, we commit to our shared mission every day—exceeding expectations by providing high quality water services in a safe, environmentally friendly, and efficient manner.

 

Role Description:

The Business Analyst, Facilities, is responsible for the business operations for the Facilities Department.  The incumbent develops and maintains strategic plans and initiatives to achieve business performance goals.  Accountable for annual business planning, budget planning, expense analysis and for developing strategic planning for the Facilities Department. Contracting Officer’s Technical Representative (COTR) for multiple Facilities goods & services contracts.  Manages the administrative processes, functions, and activities in the Department in areas which include human resources management, procurement, budget administration, policy and procedural interpretation and implementation, and organizational development.

 

Essential Duties & Responsibilities:

• Assists in creating and executing long-term strategic plans and objectives to drive business results.
• Develops and implements departmental administrative policies and procedures, collaborates with the Chief Financial Officer’s team on budgets, and maintains the department’s policy and procedures manual.
• Coordinates and compiles various departmental reports, such as financial summaries, time/attendance records, vacancy data, and credit card transactions.
• Manages requisitions, procurement of goods and services, timely invoice payments, orders supply like employee uniforms and safety equipment, oversees purchase order balances, and reconciles credit card expenses
• Assists in designing, implementing, and monitoring data storage, retrieval systems, and records management, including setting employee goals and performance management.
• Coordinates and schedules internal management meetings and maintains the facilities events and boardroom calendar.
• Develops and assesses procedures to prevent waste, loss or misuse of assets in facilities, perform departmental reviews to evaluate strengths, weaknesses, and opportunities, and recommends improvements to enhance performance.
• Acts as a liaison between the Director of Facilities Management and other departments such as Human Capital Management, Finance, Procurement, IT, and Fleet Management​
• Responsible for annual budget planning, expense analysis, and continuity with multiple departments and/or department analysts, and for developing strategic planning 
• Monitors and coordinates vendor services for administrative contracts (e.g., printing, food services, waste management), develop Statements of Work (SOW), contributes to requests for proposals, and acts as Contracting Officer’s Technical Representative (COTR) for Facilities goods & services contracts.
• Studies legacy systems to understand business and functional requirements and