Human Resources - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

Business Unit: Human Resources – Employee Relations

Job Description:

The Administrative Assistant role entails providing support to a Senior Managing Director. The responsibilities include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

• Manage global travel planning, scheduling and itineraries

• Update and maintain travel spreadsheet and organize trip packets for travel

• Oversee and plan weekly and monthly meetings

• Assist with administrative assistance for Employee Relations team – booking meetings, conference rooms and document management

• Act as gatekeeper of Employee Relations conference room calendar

• Liaise with other departments for scheduling and projects

• Answering calls and acting as a gatekeeper

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

• Completion of detailed corporate expenses including tracking receipts and reimbursements

• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations

• Maintaining and organizing files

• Monitoring and maintaining office equipment and inventory supplies for Employee Relations Team

• Ad hoc projects

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. 

The successful candidate should have:

• 1+ years of administrative assistant experience supporting a team of 2 or more

• Experience working within Financial Services a plus

• Thrives in a dynamic work environment

• Performs duties with the highest level of confidentiality and has a strong sense of integrity

• Exercise sound judgement and has a high EQ

• Strong communication skills

• Highly organized with strong attention to detail

• Ability to multi-task and prioritize competing tasks and deadlines

• Ability to be proactive and work well within a team and with other assistants

• Ability to work with various levels of management

• Experience with coordinating travel arrangements

• An autonomous work style with strong follow-through skills

• Ability to build relationships with key players and management

• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

• Familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard t