Senior Administrative Service Assistant-West TN Family Practice

Market Range: 06

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction Director of Family Medicine – St. Francis, the Senior Administrative Service Assistant provides direct, high-level administrative support for the Department of Family Medicine-St. Francis. This position serves as the point of contact for department communications and office coverage. 

1. Assists the Chair with faculty promotion and tenure and faculty evaluations. 
2. Prepares medical student letters of support for the Chair and uploads them into the ERAS system. 
3. Schedules meetings, reserves conference rooms, and ensures audio visual needs are available. 
4. Prepares agendas, takes minutes, and transcribes for the weekly, monthly, and regularly scheduled meetings in the department. 
5. Processes invoices and employee reimbursements for payment or request for reimbursement of moving expenses, travel, supply purchases, and other business expenses through the accounting system including properly coding all expenses. 
6. Collects and processes monthly and bi-weekly time sheets from faculty and staff and enters information into the accounting system for approval. 
7. Assists faculty with preparation and organization of presentations, publications, manuscripts and reports the COM and/or Chancellor reports. 
8. Assists with residency program; manages request for verification of training for prior graduates and processes request for facilities repairs. 
9. Conducts various administrative tasks for the Chair and all other faculty within the Department of Family Medicine (i.e., prepares correspondence, answers/routes phones, distributes mail, completes/routes forms, and orders office supplies).
10. Maintains UT inventory for St. Francis program, processes requests for facility repairs, and orders office supplies. 
11. Performs other related duties as assigned.

MINIMUM REQUIREMENTS:  

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative experience; OR a combination of education and experience to equal four (4) years.  (Prior work in an educational environment or medical office preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication.
• Proficient computer skills in all aspects of Microsoft Office. 
• Excellent customer service and interpersonal skills. 
• Ability to multitask and possess analytical, independent thinking, and decision-making skills.
• Ability to learn various UT systems, DASH/Oracle, Market Place, and others as needed. 

WORK SCHEDULE:  This position may occasionally be required to work evenings and weekends.