(USA Only) Procurement & Budget Management Senior Program Manager

This position is for United States residents only. You must be able to work Monday-Friday 8am-5pm Pacific Time. 

This is a senior-level role that demands a high degree of ownership and expertise. You will serve as the "right hand" to our key stakeholders, with a deep understanding of budgeting mechanics, including P&L calculations, accounting entries, and resolving discrepancies through collaboration with business stakeholders, procurement, finance, accounting, and, when necessary, the Financial Technology team.

A thorough grasp of the procure-to-pay purchasing lifecycle, and its direct impact on budgeting methodology, is essential. You will be responsible for managing all budget vs. actuals analysis and overseeing procurement activities for several Platform Engineering teams (including Infrastructure, IT, and Security Engineering), focusing on their External Spend and Cost to Serve budgets. This includes ensuring that all trackers and systems are accurate and up-to-date with current spend data.

This role is highly stakeholder-facing, working closely with engineering managers, directors, VPs, and partner teams such as Strategic Finance (a primary consumer of data outputs), Accounting, Strategic Sourcing, and Financial Operations. Additionally, you will be expected to provide timely, accurate ad hoc reporting and analysis for various project evaluations and strategic initiatives.

Job Responsibilities:

Responsible for budget tracking and reporting for Platform Engineering External Spend and Cost to Serve spend at project and budget line item level. The selected individual will be fully cross-trained in all activities performed by the team, become a subject matter expert of the end-to-end procure-to-pay process at Uber, and be capable of appropriately directing, prioritizing the execution of work, resolving escalations, as well as hands-on performing the job responsibilities listed below as related to budgeting, forecasting and associated purchasing/procurement activities end-to-end.

 

Budget/Forecast/Actuals Management

• Manage updates to two several hundred million dollar Platform Engineering budgets at the project level, including ownership of complex, high-cost budgets and collaboration with stakeholders.

• Develop software solution requirements for budgeting processes to manage all budget/actuals data.

• Align with budget owners for re-forecasting, reviewing actual spend trends, and parsing the General Ledger to ensure accurate mapping of transactions, amortization, and accruals. (Semi-automated and manual mapping methods)

• Coordinate with strategic finance to provide variance explanations and prepare bottom-up forecast submissions (Cash & P&L) 

Annual Planning

• Support annual planning for two several hundred million dollar budgets by providing detailed baseline spend data and leading cross-time zone planning reviews.

• Facilitate reviews with department owners to prioritize decisions if over target.

• Clean up and consolidate the bottom-up plan for strategic finance submission once all inputs are complete.

Quality Control & Purchase Request Approvals:

• Validate accounting codes, project selection, and available budget against forecasts during the Coupa approval cycle for each purchase.

PR/PO Creation, Maintenance & Compliance:

• Review and create Purchase Requests (PRs) and Purchase Orders (POs) for policy adherence, proper coding, and compliance with procedures.

• Ensure timely approvals and issuance of POs, confirming sufficient funds for invoicing and escalating when necessary.

• Facilitate Goods Receipt through Advanced Shipment Notification and Lease Exhibit processing.

• Validate received invoices against contractual amounts.

 

Procurement Helpdesk:

• Resolve internal and external inquiries related to purchases, supplier onboarding, invoicing, and payment escalations.

• Proactively review invoices for accuracy against purchase orders and contracts to maintain a