Executive Assistant- Supply Chain

What You Need To Know

Open your future to incredible career potential. Work for an industry-leader who invests in their people. Southern Glazer’s Wine & Spirits is North America’s preeminent wine and spirits distributor, as well as a family-owned, privately held company with a 50+ year legacy of success. We were named by Newsweek as a Most Loved Workplace and are included on the Forbes lists for Largest Private Companies and Best Employers for Diversity.

As a full-time employee, you can choose from a full menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition reimbursement, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

At Southern Glazer’s, you’ll enjoy an environment where continuous learning and growth are supported and experience a culture where you are respected, and your voice is heard. If you’re looking to fill your glass with opportunity, come join our FAMILY.

Overview

The Executive Assistant to the Executive team and provides services essential to the mission of the organization and the day-to-day-operation of the Executive Office.  Providing executive-level administrative support to Senior Vice President, Vice President, and Sr Director and/or leadership team

Primary Responsibilities

• Create, edit, and prepare presentation materials for sales executives (if applicable) and provide analysis of month, quarter, and year to date sales volume
• Track budgets, expenses, service contracts, and supplier fiscal data
• Oversee logistics and agendas for meetings, dinners, and special events/off-site functions (e.g., accompanying travel/hotel arrangements, etc.)
• Screen incoming calls to the Executive team and determine the nature of the call and whether or not it requires immediate attention Responds to the caller directly based on knowledge of the Executive’s preferences, office functions, policy, priorities, availability, etc.
• Organize and convey executive's availability through oversight of calendar inclusive of appointments and travel engagements
• Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure accuracy and completeness, as well as consistency with organizational policy
• Maintain an efficient flow of information between all levels of the Executive team internal and external contacts on a wide spectrum of the organization's plans and priorities
• Processes all incoming correspondence received in the office of the President prioritizing and determining its disposition

 

Additional Primary Responsibilities

• Process expense reports, prepare/monitor operational invoices, type meeting minutes and prepare internal communication
• Set and maintain Sr Management calendars (review schedule), coordinate meetings, set conference calls (conference rooms, company vehicle, training calendars, etc.)
• Arrange and schedule travel for all Management (car service, hotel, air, etc.)
• Take ownership to detail with relating to office and related departments
• Supervise reception area and Administrative Assistants
• Perform other job-related duties as assigned

Minimum Qualifications

• Bachelor’s degree plus five years of experience; or an equivalent combination of education and experience
• Proficient in Microsoft Office Suite
• Excellent time management skills, self-driven multitasker able to work with heavy interruptions time constraints and strict deadlines