Executive Assistant, Foundation

Reports To: 

Vice President, Advancement

Position Status:

FT - Full-Time

Posted Pay Range: 

$25.46 - $31.83

Support Leadership and Impact Advancement as CWI’s Executive Assistant! 

Are you a highly organized, proactive professional who thrives in a fast-paced, mission-driven environment? The College of Western Idaho (CWI) is seeking an Executive Assistant to support the Vice President of Advancement and the Advancement Division, playing a key role in donor relations, board coordination, and executive operations. 

Why Join CWI? 

At CWI, we are dedicated to student success and community engagement. As the Executive Assistant to the Vice President of Advancement, you’ll be at the heart of strategic initiatives that support fundraising, alumni relations, and institutional growth. 

Benefits: 

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including: 

• Premium healthcare plans 

• 11%+ employer retirement contributions 

• Tuition discounts 

• Generous personal leave 

• Opportunities for professional development 

Strategic Administrative Leadership: 

• Provide high-level administrative support to the Vice President and Advancement Division 

• Coordinate Foundation Board meetings, donor communications, and special projects 

• Manage calendars, correspondence, and confidential records with precision and professionalism 

Impactful Work in Advancement & Donor Relations: 

• Process and track gifts using financial and database systems 

• Support donor engagement and alumni outreach initiatives 

• Prepare reports, presentations, and executive communications 

Collaborative & Confidential Environment: 

• Serve as a liaison between the Vice President and internal/external stakeholders 

• Work closely with other Executive Assistants to ensure seamless office operations 

• Maintain discretion and sound judgment in all communications and decisions 

Key Responsibilities: 

Executive & Administrative Support 

• Perform advanced administrative duties for the Vice President and Advancement Division 

• Prepare agendas, take meeting minutes, and manage scheduling logistics 

• Draft and proofread correspondence, reports, and presentations 

Donor & Board Engagement 

• Process gifts and maintain accurate donor records 

• Coordinate Foundation Board meetings and special events 

• Collaborate with Advancement staff to ensure a positive donor experience 

Office & Project Management 

• Manage calendars, travel, and expense reporting 

• Analyze data and prepare monthly and quarterly reports 

• Support cross-departmental coordination and problem-solving 

What We’re Looking For: 

• Associate’s or Bachelor’s degree or equivalent experience 

• Five years of administrative support experience, with at least three years supporting an executive (preferred) 

• High proficiency in Microsoft Office (Word, Excel, PowerPoint)