Executive Assistant / Office Coordinator

Responsive recruiter Benefits:

• Free uniforms
• Opportunity for advancement
• Training & development

About Us

HomeWell Care Services is a veteran-owned home care agency delivering high-quality, compassionate support to seniors and adults at home. As we grow, we’re looking for someone sharp, dependable, and comfortable navigating office technology and cloud-based systems to grow with us.

This role is for someone who’s ready to take ownership, grow professionally, and contribute to a company that’s elevating the standard of home care in Jacksonville.

Position Overview

This is more than a job—it’s an opportunity to help shape the future of a rising agency. You’ll support daily operations, streamline systems, and help keep everything running smoothly. Strong digital skills are essential, as this role relies heavily on cloud-based tools and scheduling platforms.

Over time, this position can grow into office management, marketing/sales, or other leadership tracks based on your strengths and interests.

Key Responsibilities (Initial Role)

• Answer phones and greet visitors warmly
• Schedule and coordinate caregiver shifts and client visits
• Use scheduling software and CRM tools to manage workflows
• Assist with caregiver onboarding and compliance using digital forms
• Maintain organized records via OneDrive and shared file systems
• Create, edit, and manage documents using Microsoft Word, Excel, and Adobe
• Follow up on caregiver and client leads
• Assist with basic marketing tasks (flyers, CRM updates, social media)
• Support leadership with administrative tasks or occasional personal errands

Future Growth Opportunities (3–6 Months)

• Train and lead additional admin staff
• Manage scheduling platforms and caregiver pipelines
• Represent HomeWell at community events and senior facilities
• Take ownership of marketing follow-ups and referral relationships

What We’re Looking For

• Comfortable navigating office technology and cloud-based systems – including Microsoft Office, OneDrive, Adobe, and CRM tools
• Strong attention to detail and organizational skills
• Friendly and professional communicator—on the phone, in writing, and in person
• Self-starter with a proactive, solution-oriented mindset
• Experience in admin, scheduling, or home care is a plus
• Full-time availability, on-site in our Jacksonville office

Work Environment

• Full-time preferred
• On-site work required
• Professional, supportive, and fast-paced environment

Pay
$19/hour, with opportunity for raises as the role grows Compensation: $19.00 per hour

An Industry-Leading, Nation-Wide Team

At HomeWell Care Services, we pride ourselves on providing the highest quality care for seniors and others needing individualized support and companionship at home. With locations across the U.S., we offer many opportunities for compassionate individuals who enjoy improving the quality of life of those around them, with numerous positions for varying levels of expertise, such as companion caregivers, certified aides and case managers. 

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to HomeWell Care Service Corporate.