Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University

Department

Research Compliance & Biosafety Programs

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Associate IV provides advanced administrative support. Provides organizational planning and problem solving.

Job Responsibilities:

Clerical

• Performs administrative duties while also providing customer service by greeting customers and answering phones.

• Performs daily office support activities to ensure efficiency and effectiveness for the office.

• Provides organizational planning and problem solving.

• Supports staff and/or faculty with general operations tasks related to incoming calls or visitors to the office.

• Performs word processing, desktop publishing, presentation creation, and data management activities.

• Drafts, edits and proofreads correspondence, reports, publications, and presentations, and makes suggestions for improvements.

• Prepares, modifies, and verifies documents.

• Coordinates and schedules conference rooms, video conferencing, and other office related events.

• Makes arrangements and provides logistical support.

• Maintain routine office supplies including shared copy space and any related work orders related to the office suite.

• Handles purchase information forms and travel documentation.

Office Maintenance

• Coordinates office supply inventory and equipment, including routine review of shared office spaces for any needed updates or work orders.

• Coordinates the maintenance of office reference materials including online office materials.

• Applies, interprets, and communicates rules, regulations, policies, and procedures as appropriate.

•  Routinely evaluates procedures and workflows and makes recommendations for process improvement or administrative changes.

• Assists in the coordination of daily business workflow and the resolution of complex and highly sensitive matters.

• Cross trains other staff and student employees. 

Back up support

• Provides support with calendar updates for training information distribution for all programs as needed.

• Provides support for special projects as needed for programs related to Research Compliance and Biosafety.

• Provides back up as needed for travel arrangements including using online submission system functions.

What you need to know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• High school graduation or any equivalent combination of education and experience

• Four years of experience in general office or clerical work.

Knowledge, Skills, and Abilities

• Ability to work with sensitive information and maintain confidentiality.

• Working knowledge of word processing, spreadsheet, and database applications. 

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Maintains professionalism and composure.

• Ability to demonstrate initiative by independently taking action to solve problems.

• Attention to detail.

• Ability to multitask and work cooperatively with others.

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety