Administrative & Quality Assistant

Air Liquide Global E&C Solutions is a technology partner of choice for the design, engineering and construction of leading-edge processing facilities and related infrastructures worldwide. We enable our customers to optimize the use of the planet's natural resources in order to provide clean and sustainable energy thanks to our people and their capability to innovate constantly. Through cutting edge innovation applied to our proprietary technology we contribute to the transformation of the energy industry and help to preserve & protect the atmosphere of our planet. Looking back on decades of operational expertise within the world leader in gases for industry, health and the environment, we develop creative, safe, reliable and competitive solutions for our customers, proposing a sustainable worldwide offer of best-in-class plants in a dynamically changing marketplace.

Air Liquide’s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy.

How will you CONTRIBUTE and GROW?

The Administrative and Quality Assistant is responsible for performing clerical tasks
within an office setting to support daily operations. Their duties include answering and
transferring phone calls to employees, sorting and delivering mail to employees and
greeting visitors when they arrive for meetings with staff, supporting timesheet
administration.
Additional Quality administration roles include collecting data and documents for
manufacturing data reports, to be compiled for Turbo’s customers.

● Provides administrative support for the management team by maintaining records and tracking information; preparing reports and coordinating activities, and other duties as directed.

● Assist with time entry and payroll validation/processing.

● Maintains office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting supply orders; verifying receipt of supplies evaluating new products.

● Assist management with planning and scheduling meetings, conferences, teleconferences and travel as needed.

● Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text and data following oral or written instructions.

● Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries, orders breakfast or lunch for meetings and makes dinner reservations as required.

● Compile and prepare manufacturer data report (MDB) for the projects in progress

● Scanning of related MDB documents and upload in google drive

● Maintains customer and employee confidence and protects operations by keeping information confidential and adhering to the Corporate Compliance Program Standards.

● Manages the p-card reconciliation while working directly with the Houston Accounting office.

● Contributes to additional duties and special projects as assigned.

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Are you a MATCH?

● A high School diploma or GED is required

● Min 3 - 5 years of experience in receptionist / administrative assistance and or document control and management

● Detailed knowledge of MS Office and Google Suite.

● Task driven with strong organizational skills. Detailed oriented; excellent communication skills.

● High level of confidentiality and professionalism.

● Strong communication skills (written and verbal) across all levels.

● Ability to prioritize tasks and handle multiple priorities.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.