Administrative Assistant

We are seeking a highly motivated, self-starter who can provide effective support and organization to multiple Senior Leaders of the ASML organization in Wilton, CT.

This position may require access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. § 730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require the Company to proceed with candidates who are immediately eligible to access controlled technology.

You must be work authorized in the United States without the need for employer sponsorship.

Roles and Responsibilities

• Manage the calendar for multiple Senior Leaders
• Take and distribute meeting minutes as required
• Coordinate all travel for multiple Senior Leaders and on occasion their direct staff
• Maintain effective and cooperative professional business relationships with all levels of management, employees, and outside companies
• Act as a liaison, problem solver and facilitator as the first contact for multiple Senior Leaders
• Work with sector stakeholders to align budget to business needs including department expenses, business meetings, luncheons, dinners, etc.
• Manage all Staff Quarterly, and Offsite meetings which may include logistics, agendas/materials, onsite support and event management
• Maintain confidentiality of all corporate, personnel and research matters
• Independently manage multiple projects and determine priorities in a rapidly changing environment
• Support and monitor Program Review meetings including conference room booking and events
• Assist planning of program or team celebrations
• Coordination and alignment with offices in the Netherlands and Asia
• Perform responsibilities with a high degree of discretion and initiative
• Work in collaboration with other support staff as needed to meet the business need
• Contribute to the team by living the corporate values of challenge, collaborate, care 

Education and Experience

• Bachelors Degree required
• 5 years of administrative/office support experience, prefer 2-3 years of experience at the executive level
• Experience working in matrix organizations or technical/engineering companies
• Proficiency in Microsoft Office: Outlook, Word, Teams, Excel, PowerPoint
• Experience maintaining SharePoint files and sites a plus
• Experience interacting in both digital and in-person collaboration settings

Skills

• Attention to detail and continuous improvement mindset
• Self-motivated and flexible to changing priorities
• Proactive attitude and willingness to take ownership of tasks and deliverables
• Effective team player, decisive, able to set priorities, give direction, influence without power, and be creative in managing a large and diverse range of stakeholders
• Maintains personal effectiveness and people focus under pressure, high speed of change and uncertainty
• Team player, enjoys working in multidisciplinary and multicultural teams with the ability to work independently
• Commitment to being hands on, getting things done and taking ownership

Other Information

• This position is located on-site in Wilton, CT. It requires onsite presence to attend in-person work-related events, trainings and meetings and to further ensure teamwork, collaboration and innovation. (Important to insert additional onsite language specific to the role: i.e., inspection, specific training and supervision, etc.)
• A flexible workplace arrangement is available for remote work up to two days a week.

Role within Office

Responsibilities  

• Routinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch. Occasionally required to move around the campus.
• Occasionally lift and/or move up to 20 pounds.
• May require travel dependent on business needs.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Diversity and inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

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