Administrative Assistant II

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.  

As a community of Dornsife College “we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms…as well as a lifelong passion for learning and a commitment to the betterment of society.”  The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff.  This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College.  What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life.  If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.  

Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together. 

Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person’s capacity to contribute positively to the relationships and culture of their office or department.  Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.

The Administrative Assistant II position at the Center for Economic and Social (CESR) research at the Dornsife College of Letters, Arts and Sciences will serve as a supporting operations staff, ensuring the effective execution of administrative policies and procedures.

The job responsibilities include:

• Assists with the overall function and management of the office by performing administrative duties, such as responding to front desk inquiries, scheduling and coordinating meetings, travel arrangements,  etc.
• Coordinates conferences, seminars, and other public relations functions. Arranges with vendors for sites, facilities, catering, guest accommodations, etc.
• Interacts with university offices and sub-contractors outside of the university to facilitate communications, and initiates follow-up if necessary.
• Composes and produces a variety of business correspondence, reports, and/or forms.
• Assists in contracts and grants administration through budget preparation, budget monitoring, and through the preparation and submission of reports. Interacts with university contract administrators and funding agency officers to provide information, resolve problems, and coordinate on-site visits.
• Assists in maintaining office equipment and purchases.

Qualifications:

• Ability to produce careful and detail-oriented work
• Excellent communication skills
• Strong writing skills
• Must be able to effectively handle multiple and overlapping tasks to ensure timely completion
• Must have proficient computer skills (i.e., Word, Excel, Outlook, PowerPoint, and Adobe) and Internet research skills

Hourly range: The hourly rate range for this position is $24.62 - $33. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

This is a grant funded position.

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file).
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same b