Recruitment and Hiring Assistant

The Recruitment and Hiring Assistant works with the Humans Resources leadership team to manage and coordinate organization wide efforts. The successful candidate will be involved in all facets of the Human Resources function. (S)he will need to be a self-starter and able to work without direct supervision.

The Recruitment and Hiring Coordinator works with the Humans Resources leadership team to manage and coordinate organization wide efforts. The successful candidate will be involved in all facets of the Human Resources function. (S)he will need to be a self-starter and able to work without direct supervision.

Recruiting and Hiring:

• Oversee recruiting and hiring efforts for the General Office team, as needed
• Conducting interviews and reference checks for General Office job openings, as needed
• Assist other locations with interviews and reference checks for job openings, as necessary based on the level of support needed
• Assist all locations with recruitment, hiring, onboarding, and retention strategies
• Ensure the company is adhering to all hiring/recruiting laws and regulations, including but not limited to equal opportunity employer, licensing requirements, etc.
• Oversee and manage job descriptions
• Oversee and maintain ADP onboarding profiles and form
• Assist employees and managers with ADP recruitment and onboarding questions
• Initiate, manage, and oversee companywide new hire employee orientation
• Extend virtual or onsite training related to recruiting, hiring, onboarding, and retention, as needed to all locations (onsite requires appropriate advanced approvals)
• Attend local job fairs to promote company brand and job openings. Assist other locations with job fairs (requires appropriate advanced approvals)
• Oversee and manage partnerships related to staffing agencies
• Oversee and initiate internal transfers
• Oversee and manage partnerships related to recruiters
• Assist with the preparation of management offer letters

Reporting:

• Request monthly reports on vacancies from all locations
• Track app log for General Office; ensure all locations are in compliance with their AAP logs
• Annually request app logs from all locations for AAP reporting and review for accuracy
• Maintain veterans and disability tracking with regard to newly hired employees

Required Technical Skills:

• Proficient computer skills (word processing, database, spreadsheets)
• Proficiency in typing
• Proficient with and enjoy detailed work

Required Soft Skills:

• Ability to work without direct supervision.
• Excellent verbal communication skills.
• Excellent leadership, interpersonal, and conflict resolution skills.
• Coachable and willing to learn.
• Ability to communicate effectively both verbally and in writing.

Physical Requirements:

He or she will be required to sit and stand for long periods of time. He or she will be required to stoop, bend, and reach above the head and below the knees to file and retrieve data.

Educations, Certifications and Experience:

The following is required

• Previous experience in the Human Resources field
• Previous experience with recruitment/procurement

The following is preferred:

• College degree

Other:

The Recruitment and Hiring Assistant is an hourly position and reports to the Senior Human Resources Manager. Standard hours: 7:30am- 4:30pm Monday-Friday. Overtime may be required with manager’s approval.

I understand the description and essential functions of this job.  I also understand that all of the duties are not described above and that I will perform those above and other related duties as directed by my supe