Human Capital Assistant (Transaction Processing)

Human Capital Assistant (Transactions Processing)- Two Personnel

DEFTEC delivers mission critical solutions through skillfully delivered services and innovative products. We are inspired by the critical missions of our clients, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

DEFTEC Corporation is seeking a Human Capital Assistant (Transactions Processing) who provides support for the processing of personnel actions and records management. Works closely with the Talent Acquisitions team, the Transactions Specialists and Benefits Specialists to process and onboard new applicants.

JOB RESPONSIBILITIES:

• Provide administrative support for new employee orientation.
• Provide administrative support for offboarding.
• Processes personnel actions.
• Support HC staff with administrative needs.
• Inputs and verifies documents for employment in the USA Staffing database, required to onboard new hires.
• Must stay apprised of human resource terminology, requirements, procedures required to process HR actions consistent with Office of Personnel Management (OPM) and 5 CFR rules and regulations governing recruitment, staffing and placement, pay and classification activities.
• Ensures that the correct documentation is submitted with all personnel actions. Documents must be completed, routed, filed, and arranged in proper sequence. Discrepancies are identified and corrected within an established timeframe.
• Processes all documents associated with inputting SF-52s (Request for Personnel Actions) and SF-S0's (Notification of Personnel Action) such as in-processing selectees, promotions, awards, details, within grades, name changes, reassignments, summer appointments, student and special emphasis programs, term and temporary appointments, death benefits, Thrift Savings Plan options, and retirements, in the appropriate automated systems. Ensures documents comply with OPM guidelines and are correct.
• Contacts employees or supervisors to resolve questions before processing final actions; provides information on HR systems, processes, and procedures and/or provides brochures, applications, and other HR documents to employees. Performs final reviews on personnel documents to ensure data complies with appropriate Guide to Personnel Processing Actions (GPPA) guidance.
• Provides support to Talent Acquisitions and Transactions Division Specialists, answers the phone, directs inquiries to the correct Specialist; and handles the customer-serves aspects of HR employment from the initial job offer to entry on duty (EOD). In addition, prepares offer letters, and creates and distributes employment-related correspondence, e.g., offer letters, and orientation materials. Researches and resolves a variety of human resource problems relating to pay, performance, incorrect data on the Notification of Personnel Action.
• Coordinates EOD dates for new hires and follows-up with all candidates with offer letters. Obtains and coordinates release dates needed to complete Standard Form (SF-75) information from losing and gaining Federal Personnel agencies.
• Fully participates in conducting new employee orientation. This includes presenting of information, completion of new hire paperwork, and follow up with one-on-one counseling with new hires.
• Responsible for onboarding procedures and requirements, including the development of tentative offers, final offers, and letters, review all onboarding paperwork, one -on-one counseling session, security packages, medial packages, etc.
• Updates GPO's SF52 Dashboard /Tracker with accurate and concise information. (After training)
• Codes actions for input into the National Finance Center's (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis.
• Responds to customer inquiries on such matters as procedures for filing applications, status or recruitments, kinds of vacancies in the organization, etc.
• Manages pre-employment process for new hires.
• Computes service computation dates, variety of federal service credits.
• Coordinates all pre-employment process requirements and conducts reference checks. Screens pre-employment