Global R&D Department Assistant

<p><span><span><b><em>About us</em></b></span></span></p> <p>Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years’ experience, operating in 31 countries with more than 7,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas: <span><a href="https://www.chiesi.com/en/main-areas/"><b><span>Discover more here</span></b></a></span></p> <p>We are proud to be the largest global pharmaceutical group to be awarded <b>B Corp Certification</b>, a recognition of <b>high social and environmental standards</b>. We are a <b>reliable</b> company that adopts and promotes a <b>transparent and ethical behavior</b> at all levels.</p> <p>We believe that the success of <b>Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors</b>. Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors.</p> <p>In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities. </p> <p> </p> <p><span><span><b><em>Chiesi Research &amp; Development</em></b></span></span></p> <p>Our R&amp;D team represents a fundamental asset for the business. It is divided into integrated functional areas focusing on pipeline projects including discovery and preclinical research, global technical development, drug delivery technology, clinical development, regulatory affairs, pharmacovigilance, intellectual property, quality assurance, R&amp;D project and portfolio management.  Headquartered in the new purpose-built and fully integrated Research and Development Centre in Parma (Italy), the team also has important operations in Paris (France), Chippenham (UK), Cary (US), Stockholm (Sweden), Toronto (Canada) and Shanghai (China).</p> <p> </p> <p><span><span><b><em>Who we are looking for</em></b></span></span></p> <h2><u><b>Purpose</b></u></h2> <p>The Assistant provides support to the whole staff of the relevant functional area (FA) for the optimal and most effective conduct of the daily activities, both in house and<br/> outside, including some administrative tasks.</p> <h2><u><b>Main Responsibilities</b></u></h2> <p>-    Supporting FA colleagues in arranging travel, visas,  transfers and accommodation and reimbursement via company tools;<br/> -    Meeting and greeting visitors at all levels of seniority upon request of FA Heads;<br/> -    Organizing and maintaining agendas and calling major FA and Cross functional meetings;<br/> -    Handling off-site department meetings &amp; contracts;<br/> -    Meeting minutes upon request;<br/> -    Management of colleagues’ congress participations;<br/> -    Purchase of office material; <br/> -    Archiving activities;<br/> -    On-Boarding of new entries; <br/> -    Donations;<br/> -    Congress and social sponsorships;<br/> -    Contracts of all types;<br/> -    Organizing payment of incoming invoices any payment-related activities together with CRS;</p> <h2><u><b>Experience Required</b></u></h2> <p>Ideally one of experience in the international context </p> <h2><u><b>Education</b></u></h2> <p>(At least) High-School degree in a scientific or administrative discipline</p> <h2><u><b>Languages</b></u></h2> <p>English fluent</p> <p>French will be a plus</p> <h2><u><b>Technical Skills</b></u></h2> <p>- Very good knowledge of personal assistance activities;<br/> - Knowledge    of    administration concepts and relevant activities;<br/> - Knowledge of the main concepts of budgeting and finance;</p> <h2><u><b>Soft Skills</b></u></h2> <ul><li>Analytical skills </li><li>Adaptability and flexibility </li><li>Communication skills </li><li>Team working </li><li>Problem solving </li></ul><p><span><span><b><em>What we offer</em></b></span></span></p> <p>You would join a dynamic, fast-growing, challenging and friendly environment.<br/> In Chiesi we firmly believe that<b> our people are our most valuable asset</b>, that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular <b>attention to the quality of our working environment and to collective well-being.</b><br/> <b>We want our people to come to work happy every day</b>, and we know how important it is to find the right <b>work-life balance</b> in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services.</p>