Executive Assistant - Commercial

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Location: On-site in Waltham, MA. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

What Will You Do?

We are seeking a highly skilled and adaptable Executive Assistant to support three fast-paced, results-driven Group Executives within the Analytical Instruments Group (AIG). In this role, supporting the Vice President, Finance, Vice President, IT and Vice President, Human Resources, The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles. 

Join our team at Thermo Fisher Scientific as an Executive Assistant supporting two senior leaders (VP and Director level) within the Biosciences Division (BID) Commercial. In this role, you'll serve as a key liaison between executives and stakeholders while managing complex administrative functions that enable our leaders to focus on strategic objectives. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles. 

You'll provide high-level support by effectively managing calendars, coordinating global travel, organizing meetings and events, and handling confidential information with the utmost discretion. As a supportive partner to leadership, you'll anticipate needs, offer solutions, and ensure smooth operations across multiple time zones and business units.

Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential as you manage complex schedules, prepare professional communications and presentations, process expenses, and complete special projects. You'll build strong relationships across all levels of the organization while maintaining the highest standards of professionalism and confidentiality.

How Will You Get Here?

• High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred. 
• 8+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred. 
• Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills
• Outstanding written and verbal communication abilities with excellent attention to detail
• Proven ability to handle confidential information with discretion and sound judgment
• Strong organizational and time management skills to handle multiple priorities
• Experience coordinating complex international travel and managing detailed logistics
• Ability to work independently and identify/resolve issues
• Exceptional interpersonal skills for interacting with all levels of the organization
• Demonstrated ability to adapt to changing priorities and work flexible hours when needed
• Ability to collaborate effectively in a global, matrix environment
• Proficiency with expense management systems and virtual meeting platforms
• Strong problem-solving capabilities and project management skills
• Professional communication style and presence

What Sets This Opportunity Apart

• Join a globally renowned company at the forefront of scientific innovation. 
• Collaborate with a team of ambitious professionals who are passionate about making a difference. 
• Contribute to the success of a company that is dedicated to improving human health and well-being. 
• Work in a dynamic and fast-paced environment where your skills and contributions will be valued. 
• Access opportunities for professional growth and development within the organization. 

At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that ea