Executive Assistant

Summary of Position/Purpose:

We are seeking a highly experienced and dependable Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced, high-volume environment. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities with precision and discretion. The ideal candidate is a strategic partner, thrives under pressure, and brings a strong track record of success supporting executive-level leaders.

Essential Duties, Functions and/or Responsibilities:

• Provide dedicated administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting
• Proactively manage executive schedules, ensuring efficient time management and prioritization of critical matters
• Prepare, proofread, and edit correspondence, presentations, reports, and other confidential documents
• Serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and confidentiality at all times
• Coordinate logistics for internal and external meetings, including team off-sites, board meetings, and vendor interactions
• Manage incoming communications, including emails and calls, prioritizing and responding on behalf of executives when appropriate
• Maintain accurate records and filing systems, both electronic and physical
• Support project tracking, timelines, and deliverables across cross-functional teams
• Anticipate the needs of the executive and provide solutions before issues arise
• Handle confidential and time-sensitive information with the highest degree of integrity
• Indirectly responsible for product quality
• Other duties as assigned

Education and/or Work Experience Requirements:

• 5+ years of experience as an Executive Assistant, supporting senior-level executives is required
• Proven ability to work in a high-volume, fast-paced environment with shifting priorities
• Exceptional written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple tasks and deadlines simultaneously
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.)
• Demonstrated ability to exercise good judgment and discretion in handling confidential information
• Self-starter with a proactive approach and strong problem-solving skills
• High degree of professionalism and polished interpersonal skills
• Ability to work independently and as part of a team
• Familiarity with supply chain workflows or high-volume distribution center operations is desirable
• Comfortable interfacing with internal and external executives, clients, and vendors
• Background managing Board meeting preparations and calendars is a must
• Technologically savvy with the ability to quickly accommodate to new applications and tools

Physical Requirements: