Administrative Assistant

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:  

Universal Music Publishing Group is looking for a dynamic Administrative Assistant to the C-Suite. The role will primarily support the President, North America and the Chief Counsel, though will support the overall functions of the team and reports into the Chief of Staff. The ideal candidate will be an organized, detail-oriented person, who is motivated, a self-starter and can easily handle the assistant duties listed below, as well as someone who can take on more responsibilities as they get established in the role.  This will be a great opportunity for someone who is passionate about working in music, has a thirst for knowledge, and can handle a high-volume, day-to-day workload with ease, efficiency, and confidence.

• Manage the schedule:
• Set up meetings, conference calls, and appointments
• Coordinate incoming meeting requests and prioritize
• Help the team to stay on schedule​
• Update/manage calendar(s)

• Manage all duties related to:
• Corporate credit cards including expenses and invoicing
• Office supplies and gifting
• Maintain an organized environment for the office
• Create and maintain presentations and other project work as assigned

• Handle administrative duties:
• Process travel & entertainment expenses
• Book travel, accommodations, car services
• Order and set-up food service for meetings
• Create and send grammatically/punctually correct internal/external company communication
• Archive emails, maintain current/prospective labels electronic folders
• Packing/shipping

• Manage the office:
• Overall administrative duties and functions in the C-Suite
• Represent the office in a professional, polished manner
• Exercise discretion

Bring your VIBE: 

• Ability to work under high pressure and speed 
• Proactive in determining roadblocks 
• Ability to multi-task 
• Ability to work under minimal direction 
• Excellent Communication Skills 
• Possess a customer service mentality 
• Minimum 1 year of experience as an Administrative Assistant 
• Minimum 1 year of experience booking travel 
• BA Preferred

Perks Playlist:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

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