Senior Executive Assistant

<h3>Job Description</h3><p>We are seeking a highly skilled Senior Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.</p><p><strong>What does this role involve?</strong></p><ul><li>Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination</li><li>Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy</li><li>Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings</li><li>Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives</li><li>Draft, review, and manage executive-level communications such as emails, reports, and presentations</li><li>Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions</li><li>Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met</li><li>Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda</li><li>Provide administrative support for company-wide initiatives, events, and strategic planning</li><li>Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability</li></ul><p><strong>What we offer:</strong></p><ul><li>Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools </li><li>A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)</li><li>Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise</li><li>Training budget and an internal educational platform, MindUp (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)</li></ul><p><strong>What are we looking for:</strong></p><ul><li>Minimum of 4 years of experience supporting Executive Members, preferably in an international environment</li><li>Proven experience in e-commerce, marketplace, or operations is a plus</li><li>Strong communication, presentation, and interpersonal skills</li><li>High level analytical skills and experience with data collection and analysis</li><li>Ability to communicate openly, motivate others, and gain the respect of stakeholders and colleagues while fostering collaboration </li><li>Excellent interpersonal and communication skills, with an appreciation for diverse personalities, perspectives, and culture</li><li>English level min C.1</li></ul><p><strong>Send your CV and see why it is #dobrzetubyć </strong></p><p><strong>Do you want to get to know us better? Listen <a href="https://media.allegro.pl/207981-poznaj-allegro-podcast">Allegro Podcast</a></strong></p>