Executive Assistant

Location(s):

United States of America

City/Cities:

Atlanta

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

October 8, 2024

Shift:

Job Description Summary:

Join the Coca-Cola Company, a global leader in the beverage industry, as we seek an Executive Administrative Assistant to become a part of our dynamic team. You will support the VP, Global Marketing and the Senior Director, PACS(Public Affairs, Communications & Sustainability) primarily and provide additional support to their team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

What You'll Do for Us:

• Maintain and refine internal processes that support the Marketing and PACS teams and coordinate internal and external resources to expedite workflows. 

• Manage communication with employees and McDonald’s stakeholders by liaising with internal and external leaders on various projects and tasks. 

• Plan and orchestrate work to ensure that leadership team priorities are met, organizational goals are achieved, and best practices are upheld 

• Responsible for scheduling and managing calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office. 

• Organize and coordinate travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensure that all travel arrangements are compliant with the Company’s Travel Policy. 

• Manage planning for key function routines, such as leadership team meetings, business planning, customer hospitality events, etc. 

• Provide support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support. 

• Perform general administration and logistics duties, including, but not limited to, scanning, copying, emailing, filing, and data entry; collect and open mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, maintaining multiple stakeholder group address lists, etc.  

• Organize team communications and plan events, both internally and off-site 

• Contribute to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Perform other duties as required and/or assigned. 

• Maintain professionalism and strict confidentiality with all materials 

 

Position Details: 
Location: Atlanta, Georgia
Hybrid work schedule - 3 days per week in person and 2 days virtual
Individual contributor role - no direct reports

Qualifications & Requirements:

 

• College/university degree in Business, Communications, or similar fields preferred.

• Support experience in a professional services, sales, or marketing environment. 

• At least 5 years of experience in a high-