Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.

Exemption Status:

Non-Exempt

Schedule Details:

Monday through Friday

Scheduled Hours:

8:00 to 4:00pm

Shift:

1 - Day Shift, 7.5 Hours (United States of America)

Hours:

37.5

Cost Center:

71000 - 0412 Facilities & Maintenance

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Responsibilities

Essential Responsibilities:

• Manage the team’s daily calendars, including scheduling meetings, confirming appointments, preparing supporting documents for meetings, preparing itineraries, and sending reminders.

• Act as the point of contact between the department and internal/external stakeholders.

• Receive calls, take messages, and route correspondence.

• Use effective communication with clients, peers, and other professionals that is sensitive to racial/ethnic/cultural/class backgrounds.

• Make travel arrangements and logistical arrangements as necessary.

• Prepare agendas and minutes for meetings.

• Monitor and order office supplies and research advantageous deals or suppliers.

• Produce reports and PowerPoint presentations.

• Develop and maintain an efficient documentation and filing system.

• Support the front desk when vacant, if necessary.

• Demonstrates strong organizational and time management skills to meet deadlines.

• Demonstrates strong Microsoft Office and computer skills

Specialty Responsibilities:

• Participates in Safety Committee meetings and provides meeting minutes.

• Makes logistical arrangements needed by the department.

• Monitors and manages inspections, particularly the city inspection process.

• Performs Accounts payable and Accounts receivable functions for the department.

• Acts as point of contact and follow-up support with vendors.

• Sources available contractors for necessary work proposals

• Manages grant projects.

Standard Staffing Level Responsibilities:

• Complies with established division and program policies, procedures, and objectives.

• Attends a variety of meetings, conferences, and trainings as required or directed.

• Demonstrates use of quality improvement in daily operations.

• Complies with all health and safety regulations and requirements.

• Maintains regular, reliable, and predictable attendance.

• Maintains confidentiality

• Respect diverse views and approaches, demonstrate Standards of Respect, and contribute to creating and maintaining an environment of professionalism, tolerance, civility, and acceptance toward all employees, patients, and visitors.

Qualifications

• High school diploma/GED/HiSet required; associate degree preferred

• Experience with general office procedures is required.

• Experience negotiating with vendors is required.

• Experience and/or training in general office procedures

• Demonstrated strong organizational and time management skills.

• Problem-solving skills.

• Self-motivated and proactive

• Ability to multitask and prioritize daily workload.

• Excellent interpersonal skills and professionalism

• Thorough knowledge of office systems, office management, and computer literacy including Microsoft Systems and Electronic Health Records.

• Proficiency in English, verbal and written.

• All candidates will be subject to a CORI review as outlined in the regulations set by the Massachusetts Executive Office of