Executive Assistant Commerical Transformation Remote USA

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant, Commercial Transformation – Remote USA

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role

As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world.

Here, you will make an impact by:

• Provide comprehensive administrative support to the Vice President (1) and Sr Directors (2), including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Act as a liaison between the  leaders and internal/external stakeholders, ensuring effective communication and timely follow-up.
• Responsible for managing and processing purchase orders, ensuring accurate and timely order fulfillment, coordinating with vendors and internal teams, and maintaining up-to-date records of procurement activities to support operational efficiency.
• Assist in the planning and execution of special projects and initiatives related to commercial transformation.
• Conduct research and gather data to support decision-making processes.
• Experience in organizing events, meetings, and conferences.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage expense reports and assist with budget tracking.
• Organize and maintain files, records, and documentation.
• Oversee the onboarding and offboarding processes for employees, ensuring a smooth transition for new hires and departing staff.
• Assists in project management coordination efforts where needed, leveraging innovative AI tools and technologies, as well as project management system
• Helps identify and utilize new technology and tools the team can leverage to increase efficiency and project/operation success, such as AI agent creation and other AI tools

Your Skills and Expertise 
To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor’s Degree or higher AND four years of professional experience in an administrative capacity
• OR
• High School Diploma/GED from AND six years of professional experience in an administrative capacity

AND

In addition to the above requirements, the following are also required:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Additional qualifications that could help you succeed even further in this role include:

• Familiarity with various software and tools, Workday, Salesforce, Oracle, SAP, Concur and advanced Excel functions.
• Knowledge of AI tools and AI agent creation.
• Ability to anticipate issues and f