Administrative Secretary

The work we do matters!

Hiring Agency:

Supreme Court - Agency 5

Location:

Omaha, NE

Hiring Rate:

$19.004

Job Posting:

JR2024-00008211 Administrative Secretary (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:

The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more!

This is a highly responsible administrative support and secretarial work for county judges and court administrators. Work involves, but is not limited to, the handling of sensitive judicial and administrative matters on a daily basis; the screening of calls, mail, and visitors; the performance of complex secretarial and related clerical duties. This position is distinguished from those at lower levels by the assignment of decision making responsibilities requiring considerable knowledge and independent judgment. Work is reviewed upon completion for adherence to established policies, procedures, and as to results obtained.

JOB DUTIES:

1. Prepares correspondence and other materials as required, utilizing existing letters, dictated material, or own initiative as directed and participates or is solely responsible for mailings of such material.

2. Maintains appointment schedules; screens and refers callers.

3. Orders forms, office supplies, and equipment as directed.

4. Maintains various records on statistics; court, and office activities; personnel; purchasing; billing; travel expenses; juries and jurors; budget; and other activities.

5. Establishes and maintains filing system; plans and maintains adequate office materials and supplies.

6. Attends meetings and conferences as required; takes minutes, composes drafts of proceedings; prepares and distributes agendas, schedules, and other material.

7. Performs a variety of other office administrative tasks and other related duties as directed.

 

Requirements / Qualifications:

Minimum Requirements:  Graduation from high school with at least two years of administrative secretarial or general secretarial experience in a law or business office.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.

 

• KNOWLEDGE, SKILLS, ABILITIES

Knowledge Requirements:

• Knowledge of modern office practices, procedures, systems, and equipment.

• Ability to make decisions in accordance with established policies and

• procedures.

• Knowledge of legal terminology and format.

• Ability to perform routine office management.

• Ability to maintain administrative, fiscal, statistical, and general records.

• Ability to compose routine and technical letters and memoranda.

• Ability to become proficient in the use of JUSTICE.

Skill Requirements:

• Taking and transcribing dictation taken from shorthand notes and/or electronic recording equipment.

• Use and care of a computer, typewriter, word processing system, data processing system, dictation/transcription system, or type of equipment present on site.

Physical Requirements: Normal office hazards are encountered, i.e., prolonged sitting, stooping, and some light lifting, along with the stress derived from multiple required deadlines, working in an often noisy area and dealing with a variety of people.

 

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: