HR Administrator

Job Description

The HR Administrator will provide day-to-day HR support to the site, ensuring smooth delivery of core HR processes for approximately 170 employees. While specialist HR functions (Employee Relations, Recruitment, Reward) are centralised, this role acts as the first point of contact for site-level HR administration, supporting managers and employees with operational HR needs.

Job Responsibilities

• Assist with candidate screening and coordination of interviews in line with central recruitment processes.
  Manage pre-employment checks including right-to-work documentation.
  Liaise with the central recruitment team to ensure timely onboarding.
  Payroll Administration
  Collate and validate site payroll data (e.g., hours, overtime, absence records).
  Submit accurate information to the central payroll team within required deadlines.
  Respond to employee payroll queries and escalate where necessary.
  Personnel File Management
  Maintain accurate and up-to-date employee records (digital and physical).
  Ensure compliance with GDPR and company data retention policies.
  Support audits and reporting requirements.
  General HR Administration
  Prepare HR documentation such as letters, and reports.
  Track probationary reviews, training records, and absence management.
  Act as the site contact for HR queries, escalating complex issues to the ER helpline.
  Compliance & Right to Work
  Manage and monitor right-to-work documentation for all employees.
  Ensure ongoing compliance with employment legislation and company standards.
  Provide guidance to managers on site-level compliance requirements.

Qualifications

 Key Skills & Competencies
Strong organisational and administrative skills with attention to detail.
Ability to handle confidential information with discretion.
Excellent communication and interpersonal skills.
Proficiency in HR systems and Microsoft Office Suite.
Knowledge of employment law and right-to-work requirements.
Ability to work independently while collaborating with central HR teams.

Qualifications & Experience
Previous experience in HR administration or a similar role.
Familiarity with payroll processes and HR systems.
CIPD qualification (or working towards) desirable but not essential.
Experience in a multi-site or large company environment advantageous.