Administrative Aide II-DHQ Social Service

Recruiting Opportunity Closes: 11.28.2024

Hourly Wage: $25.00

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Department: Portland Metro & Social Services

Position Title: Administrative Assistant II

 

The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to:  Administrative Aide II-DHQ Social Services

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Melody Moshkowski at melody.moshkowski@usw.salvationarmy.org or call (503) 794-3260. Ms. Moshkowski is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Qualifications: • Education: High school diploma or equivalent required; associate or bachelor’s degree in business administration, Social Services, or related field preferred. • Experience: Minimum of 2 years of administrative support experience, preferably supporting an executive or senior leader; experience in a non-profit or social services environment is a plus.  Preferred: Knowledge of social service operations or familiarity with issues faced by underserved communities. • Licenses and Certifications: Current Valid Driver’s License   Scope of Position: We are seeking a proactive, detail-oriented Administrative Assistant to support the Divisional Social Service Director in managing daily operations and coordinating essential functions of the social service office. The successful candidate will play a vital role in ensuring the efficient workflow of administrative tasks, handling communications, scheduling, and assisting in projects that support the mission and goals of our social services department. This role requires discretion, professionalism, and a commitment to serving communities in need.   Key Responsibilities:   • Administrative Support: Perform general administrative duties, including document preparation, filing, record maintenance, and data entry, ensuring all materials are organized and accessible. Create, receive, edit and route Program specific and routine tasks in The Salvation Army Mission Manager (TSAMM) in order to facilitate the efficient flow of proposals, contracts and routine information items to and from Command Finance Council and Division Program Council.   • Scheduling and Coordination: Manage the Executive Director’s calendar, including coordinating meetings, conferences, and appointments; prepare and distribute agendas and meeting materials.   • Meeting Support: Attend meetings, draft follow-up correspondence, create agendas, and take meeting notes.   • Communication: Act as a primary point of contact for the Divisional Social Service Director, handling inquiries, routing calls, and responding to emails professionally and in a timely manner. Act as a liaison for departments within the Division and Corps, serving as a point of contact for other departments (e.g., Human Resources, Payroll, Finance, Development) at Divisional Headquarters as authorized generally, or for specific tasks, projects, and to resolve issues.   • Document Preparation: Draft, proofread, and edit documents, presentations, and reports; assist with grant applications, funding proposals, and other written materials as needed.   • Project Assistance: Assist in planning and coordinating special projects and events; work with cross-functional teams to meet project goals.   • Data Management: Enter and manage data within relevant databases, keeping records up-to-date and protecting confidentiality. Generate reports and retrieve information as requested.   • Research and Data Gathering: Conduct research as required to support the Divisional Social Service Director’s initiatives and pr