Administrative Assistant II SKMS

The Administrative Assistant will provide administrative and clerical support to managers, employees, and customers with daily office needs and general administrative projects in a professional manner.

Administrative: 

• Maintain Outlook Calendar and coordinate activity including appointments, conference calls, and meetings. This includes handling reminders, rescheduling appointments, arranging in-person and virtual meeting logistics and/or taking and preparing meeting minutes, and provide refreshments as needed.  
• Maintain Director’s email accounts, as requested. 
• Maintain a current internal phone and email list and distribute with updates as they occur. 
• Compile, format and edit, correspondence and reports using cloud-powered Microsoft 365, Microsoft Word, Excel, PowerPoint, and Adobe Pro 
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating. 
• Provide support and data as requested for administrative purposes and in support of the Quality Management System. 
• Perform detailed data entry and retrieval as required. · 
• Perform other duties as assigned at the discretion of management.

Activity and Deliverable Tracking: 

• Ensure workstation and facility is manned and secure during regular business hours to prevent unauthorized access. 
• Greet, assist, and direct customers, visitors, and staff as appropriate. Screen as necessary if guest is not expected. 
• Answer and screen telephone calls and direct to the appropriate associate. Transfer callers to the associate’s voice mailbox and/or take messages when the associate is unavailable.  
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.  
• Receive, sort, track and forward incoming and outgoing mail and publications. Assist with pick-up and delivery of express mail services (FedEx, UPS, USPS, etc.). 

Correspondence: 

• Serve as a main point of contact for sub-contractor’s incoming and outgoing tasking deliverable and correspondence. 
• Review, analyze, and prioritize all incoming tasking deliverables and correspondence for offices within OCX and OQRC and various external reviewers, other Federal or state agencies, and non-governmental organizations. 
• Distribute and manage correspondence taskings and follow-up to ensure timely responses to the sub-contractors, officers, and other components. 
• Track tasking deliverables and correspondence.  
• Preparation of records. 
• Other assignments, as delegated by the Senior Correspondence Action Officer.

Education

• Bachelor's degree in related field is required.  Work experience may substitute for the education requirement.     Each 2 years of related experience is equivalent to 1 year of college.  

Experience

• Minimum of six (6) years of commensurate experience in a business office environment is required, ten years total if no degree.

License, Cert or Registration

• Proof of U.S. citizenship or proof of authorization to work in the U.S. 
• Ability to satisfy a background investigation to obtain a security clearance.  

Special knowledge, skills, & abilities

• Must be proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).  Visio experience preferred.
• Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers.  
• Must be courteous, customer focused, well organized, flexible, and able to demonstrate proficient communication.
• Ability to communicate effectively, both orally and in writing required.  
• Must have database management skills, including training database.
• Ability to gather data, compile information, and prepare reports required.
• Must be able to maintain confidential records and information.
• Knowledge of supplies, equipment, and/or services ordering, and inventory control required.
• Must be skilled in the use of operating basic office equipment.
• Must be able to perform simple accounting procedures.     
• Must be self-motivated with a results-driven approach.  

SKT, Inc. is an AA/EEO/Veteran/Disabled employer.  For a general description of benefits, please visit: https://www.sktcorp.com/career-center/ and scroll down to read our benefit offerings.