Academic Records Specialist - Registrar

Position Title:           Academic Records Specialist 

Department/Unit:     Registrar – Academic Affairs

Reports to:               Registrar

Status:                      Non-Exempt

Appointment:           Full-time: 40 hours per week/12 month/year

Pay Rate:                  $17.00/hour

Job Duties Summary

Degree Conferral for Graduate Students

• Serve as project manager for Graduate Education graduation processing, three cycles yearly
• Pre-commencement check of all graduate student records to ensure student has or is on track to complete all requirements for graduation
• Final check of all graduate student records to ensure student has completed all requirements to earn a degree or certificate
• Draft commencement program that includes all students approved for commencement

National Student Clearinghouse & National Student Loan Database Enrollment Reporting

• Project lead in maintaining enrollment reporting compliance with NSC (National Student Clearinghouse) and NSLDS (National Student Loan Data System)
• Liaison to Financial Assistance office and financial auditors in relation to enrollment reporting
• Enrollment error resolution main contact for internal and external stakeholders 

Leave of Absence (LOA) Processing for all students

• Review forms approved by VP of Student Affairs and College Dean(s)
• Compile forms and maintain spreadsheet of LOA forms received and approved
• Officially notify students via email of their leave on the first day of classes
• Officially notify campus constituents via email of students on approved LOA 

uAchieve Degree Audit Maintenance 

• Review graduate-level documents submitted via CRCRS to ensure compliance from a uAchieve audit perspective
• Oversee graduate program degree audit coding 
• Review graduate-level degree audit exceptions to ensure accuracy and compliance with university policy

Diploma Processing and Management

• Act as main University liaison with diploma vendor
• Place bulk orders for diplomas each graduation cycle
• Process replacement diplomas requests for all alumni
• Maintain on hold diploma inventory and release as necessary

Qualifications

• Associates degree required. Bachelor’s degree preferred.
• At least three years of office work experience in a team environment
• Higher Education experience preferred
• Familiarity with student records and project management highly desirable

 APPLICATION PROCEDURE

Please compete the online application process and upload a resume and complete contact information for 3 professional references. Uploading a cover letter is also recommended. Please submit all materials at the time of initial application.  

Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check.

Applications will begin being reviewed immediately and will continue until the position is filled.   

Bradley University is a top-ranked, prestigious, private university in Peoria, Illinois, offering 5,400 undergraduate and graduate students the opportunities, choices and resources of a larger university and the personal attention and exceptional learning experience of a smaller university. Bradley offers a comprehensive array of undergraduate and graduate academic programs in business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. The University is located on an 85-acre campus in Peoria, the largest metropolitan area in Central Illinois.

Bradley University is an Equal Opportunity and Affirmative Action Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresent