Administrative Assistant - Sleep Lab

Lowell General Hospital is looking for a dedicated Administrative Assistant to support their Sleep Lab Clinic. At Lowell General Hospital our mission is to put patients first in everything we do, and we have an ambitious vision to Be One of the Best Community Hospitals in America and our Administrative Assistants help make that possible!

Job Overview 

This position ensures continuous, efficient, and smooth operation of the department.  Involves being a clerk, receptionist, typist, and cognizant of customer service and time. Accomplishes these tasks, in part, by assisting callers, taking messages, managing the department’s calendar, placing purchasing orders, and maintaining an up- to-date filing system Handles matters of a routine nature to conserve supervisor’s time. 

Hours: Full-Time / 40 hours / Day Shift
Monday - Friday 8:30am-5pm / No Weekends / No Holidays
Location: Saints Campus - Sleep Lab

Duties:

• Performs general office functions for assigned department including, but not limited to typing, filing, email/mail correspondence, purchase/order supplies and equipment.
• Proficient in the use and maintenance of office equipment such as copy machine, fax machine, etc.
• Responsible for answering phones professionally and required for screening, referring, follow-up calls, and taking messages and managing voice mail.
• Type and produce all types of correspondence and documentation (including reports, charts, manuals, meeting minutes and outlines) in proper format, in the appropriate program with accuracy and in a timely manner.
• Provide departmental administrative and clerical support and participates in special projects as needed.
• Schedules appointments and maintains departmental calendars of staff, making appointments, arranging conferences and meetings including scheduling, function sheets, refreshments, agenda, travel arrangements and vouchers when necessary.
• Maintains confidentiality in all office manners
• In collaboration with Director, maintains accurate statistics for specialty areas and distributes to appropriate designees. Prepares financial reports, statistics, and contract labor reports, responsibility reports as requested by Director(s) and for assigned areas.  
   

Minimum Qualifications: 

1. High School diploma or equivalent. 

2. Two (2) years of related experience. 

Preferred Qualifications: 

1. Five (5) years of related experience. 

What We Offer: 

• Competitive salaries & benefits from day one of employment!
• 403(b) retirement plan with hospital match
• Opportunities for growth  
• Tuition reimbursement
• Free on-campus parking

About Lowell General: 
For more than 125 years, Lowell General has served the Greater Lowell community with pride. We balance the first-rate care of a premier medical center with the warmth of a three-time Magnet®-recognized community hospital. As a member of our team, you’ll join over 3,000 dedicated care providers to offer complete, connected care, when and where patients need it most.
 

Magnet Designation: 
The American Nurses Credentialing Center (ANCC) honored Lowell General Hospital with Magnet Recognition for excellence in nursing care, our fourth designation achieved in March 2025! The Magnet Recognition Program recognizes healthcare organizations dedicated to nursing excellence, professionalism, and patient-focused care. It is the highest le