University of Colorado Anschutz Medical Campus 

Department: Otolaryngology – Head & Neck Surgery

Job Title:  Administrative Assistant (Open Rank: (II-III)

Position #00741174:  – Requisition #: 37481

Job Summary:

The Department of Otolaryngology – Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position.

Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit’s work.

Key Responsibilities:

Professional Administrative Support (40%):

• Manage complex faculty schedules/calendars as needed to include clinical activities and administrative responsibilities.

• Maintain faculty CV’s, various web-based profiles, and promotional portfolios.

Travel Arrangements (40%):

• Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with University policies and procedures.

Office Purchasing/Procurement (10%)

• Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur.

• Route med-legal/consulting contracts for faculty; Process med-legal billings

Other Miscellaneous Duties (10%):

• Provide back-up support for other office personnel and participate in shared duties of support staff.

• Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as additional as required for in-person meetings and events.

Why Join Us:

The Department of Otolaryngology – Head & Neck Surgery provides a full-spectrum of clinical care for pediatric and adult populations from general to highly subspecialized services, spanning from Colorado Springs to Metro Denver and the surrounding region. Our world-class faculty, state-of-the-art facilities, innovative research programs, and collegial, supportive culture provide an exceptional training environment for medical students, residents, fellows, visiting scholars, pre- and post-doctoral students, speech language pathologists, and audiology graduate students.

Why work for the University?

We have AMAZING benefits and offer exceptional amo