Administrative Assistant

COMPANY SUMMARY
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory that was declared the #1 Attraction in the World – and the #1 Attraction in the U.S. for the third consecutive year – in Tripadvisor’s 2024 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is the recognized leader in energy efficiency and indoor environmental quality. As of September 30, 2024, ESRT’s portfolio is comprised of approximately 7.8 million rentable square feet of office space, 0.7 million rentable square feet of retail space and 732 residential units.  More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.
The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.
POSITION SUMMARY
The Administrative Assistant will provide administrative support to the Human Resources department and the SVP, Human Resources Strategy and Operations. This role is critical to help the Human Resources department run efficiently, reach its milestones, and execute deadlines timely. The role provides calendar management ownership to the SVP, Human Resources Strategy Operations and to the Human Resources department at large. The Administrative Assistant owns the Human Resources calendar and is responsible to coordinate events, ensure execution of events, and plan events as needed. Other job duties include interview scheduling, execution of company-wide memos, expense management, internal Human Resources document management via SharePoint, execution of reporting requests, ownership and execution of ESRT’s volunteerism and Learning and Development initiatives, and curation of our monthly Human Resources newsletter. The position requires a highly motivated individual with good communications skills (written and verbal), strong ability to handle multiple functions in an accurate manner, and exceptional customer service skills. The Administrative Assistant will act as a dynamic partner to the organization and will act as the liaison between the Human Resources department and other groups (both external and internal). The ideal candidate will be ready to take on new tasks and opportunities to learn as they arise.

RESPONSIBILITIES

• Own calendar management for Human Resources department
• Own calendar management for SVP, Human Resources Strategy and Operations, which includes scheduling meetings, organizing and coordinating meetings with other departments, maintenance and organization of calendar, and outreach to internal and external partners
• Proactively utilize the annual Human Resources calendar to schedule tasks for team to ensure successful project completion
• Perform employee service functions by answering employee requests and questions through the Human Resources email inbox
• Schedule and coordinate staff and meetings on behalf of the Human Resources department
• Assist Human Resources department with engagement and wellness event planning and execution including event preparation, setup, and post-event protocols with employee feedback in mind
• Assist in scheduling meetings and interviews as requested by HR staff
• Assist with ESRT Committees with administrative support and project management as needed
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