Senior Associate, Project Management

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office.

The Senior Associate will lead our Operational Diligence team (within the CAO office) through global project initiatives to establish new offices and/or processes aimed at increasing efficiency and scalability. A strong candidate will have experience delivering solutions from project conceptualization and/or initiation through implementation and analytical experience with leading and developing new initiatives. They will assist with assembling appropriate project team members, establishing project scope, mitigating project risks, and delivering against defined success criteria. We are looking for a clear problem solver who thrives when working across teams. They are expected to drive initiatives forward in partnership with senior leadership, business leads, system managers, and key operational leaders and team members to meet objectives and outcomes which have been clearly defined.

The ideal candidate is someone who is/has:

• Understanding and application of Project Management approach, methodology, and tools, with a proven track record of leading and delivering cross-functional projects within the agreed upon scope, schedule, and budget.
• Experience running large multi-departmental project initiatives.
• Ability to plan, organize and prioritize multiple projects.
• Strong influencing skills and can successfully drive project efforts.
• Ability to hold self and others accountable to agreed-upon timetables and appropriately raise areas of risk.
• Excellent facilitation, verbal and written communication and interpersonal skills collaborating with all levels across different functional teams.
• Experience of leading technology projects and vetting and selecting vendors.
• Familiarity with data technology tools, including PowerBI, Tableau, and/or Visio.
• Able to develop relevant and effective content to progress initiatives.
• Strong analytical skills, flexibility, responsiveness, and creativity.

What you will do:

• You will plan, design, prioritize, lead, and carry out project plans to ensure timely delivery in a dynamic environment.
• Develop and maintain project execution plans specifying tasks, dependencies, resources, timing, risks, issues, and mitigation plans.
• Provide proactive communication for management to understand needs, communicate status and lead problem resolution.
• Define, discover, document, or standardize processes as appropriate.
• You will support moderate to large complex cross-departmental efforts.
• You will demonstrate problem solving and influencing skills to ensure project plans deliver on intent.
• You will build relationships and collaborate with cross-functional partners to understand processes and achieve results.
• Identify ways to improve and refine processes .
• Prepare project updates and status reports to ensure team members and senior leaders are advised in an executive-ready format.
• Construct playbooks, checklists, procedures, and workflows using technology to facilitate the continuous implementation of established processes.
• Identify continuous improvement opportunities within daily activities and work across teams to craft solutions and implement improved ways of working.
• Plan and schedule regular meetings for the project teams and various cross-functional groups.

What you bring:

• Excellent facilitation, verbal and written communication, and interpersonal skills collaborating with all levels across different functional teams
• Demonstrated ability to work effectively across all organizational levels and functional groups.
• Experience applying structured project management tools and approaches.
• Can work independe