Sourcing Operations Coordinator

Position Overview

 

Responsible for the end-to-end lifecycle of company-wide purchase orders, ensuring data integrity and seamless inventory flow from issuance to fulfillment. This role serves as a critical cross-functional bridge between vendors, sourcing, logistics, and merchant teams to optimize delivery timelines and reconcile financial discrepancies. Will drive operational excellence by implementing process improvements, managing high-priority "Hotlist" inventory.

 

Position Details

Work Environment:

At Duluth Trading Company, we value face-to-face interactions that foster our culture of learning, creativity, and teamwork. The role is based at our headquarters near Madison, WI. You will work in the office Monday through Thursday, with the option to work from home on Fridays if you prefer.

 

What You’ll Do: 

• Responsible for category level purchase order management including writing, issuing, revising, tracking,  maintaining and canceling . 
• Execute the timely PO issuance in collaboration with merchants and sourcing partners to ensure the on-time delivery for floorset dates and resolve any exceptions
• Execute PO revisions to ensure purchase order details are accurate based on the changes agreed between Duluth and vendors. 
• Execute market buy POs 
• Execute PO and inventory tracking and reporting as needed
• Communication with vendors and Hong Kong Office for branded product buys for purchase order Management.
• Problem-solving in any PO-related issues, including EDI
• Work with the Logistics team on late or early delivery of POs and communicate with merchants for actions.  
• Monitor Hotlist POs cross functionally
• Execute new vendor onboarding documents and set up 
• Support the generation of the vendors’ on-time delivery performance report 
• Acts as a champion of change readiness and process improvement through implements new tools, ideas and ways of thinking to create team efficiencies

What We’re Looking For:

• Bachelor's Degree in field
  • Equivalent work experience will be considered 
• 1+ years of experience
• Planning and Forecasting system experience
• Po system experience
• Reporting tools experience, as well as Microsoft Excel
• Financial and Business Acumen:  Ability to evaluate financial and business indicators and translate data into actionable information to drive results; requires proficiency in retail math
• Problem Solving & Decision Quality:  Able to use logic and methods to solve problems with effective solutions
• Influencing & Negotiation:  Can present ideas and directions at all levels of the organization that lead and influence others to action
• Systems and tools Acumen:  Advanced in Microsoft Excel with an aptitude to learn multiple inventory applications
• Collaborations:  Able to build constructive and effective relationships with cross functional partners
• Authorization to work in the United States without sponsorship. 

Physical Environment & Travel Expectations:

• Sitting is required for 90% of working hours.
• Standing is required for 10% of working hours.
• Continuous arm, hand, and wrist movement (ie: typing)
• Occasional reaching, twisting, and bending.
• Noise level no greater than casual conversation.
• Ability to perform work in cubicle workstations or an office setting.
• Work in temperatures ranging from 65 - 75 degrees.

Duluth Headquarters Benefits and Perks

Our pursuit of a better way isn't just about our products—it's about our people too.  That's why our Dam Good Crew enjoys a comprehensive benefits package, designed to support their well-being and success.

• Multiple Medical plan options 

• Dental & Vision plans 

• Medical and Dependent Care Flexible Spending Accounts 

• Health Savings Account including company contributions  

• Company paid Life Insurance and AD&D

• Company paid Short-Term Disability

• Other various voluntary benefits including: Accident, Critical Illness, Hospital Indemnity, Long-Term Disability and Supplemental Life Insurance

• 401(k) Employer Match

• Parental Leave 

• Paid holidays: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day

• Generous Paid Time Off plan

• Daily pay available  

• 40% Employee Discount 

• Flexible Fridays 

• Onsite fitness cen