Herkimer/Commerce Apartments Property Manager

Description

Job Description

Job Title: Property Manager

Department: Property Management

Reports To: Senior Property Manager

FLSA Status: Exempt

Approved By: Dwelling Place Officers

Approved Date: June 1, 2008

Summary Manages the day-to-day implementation of and compliance with policies, procedures, and programs ensuring well managed and maintained properties, placing emphasis on positive response to the concerns and needs of the residents, environmental health and safety, and quality management by performing the following duties personally or through directly supervised or other staff.

Essential Duties and Responsibilities include the following:  Other duties may be assigned.

• Participates in the establishment and maintenance of a marketing plan and procedures to attract new applicants and retain current residents.
• Interviews prospective residents to ascertain needs/wants and housing qualifications. Explains occupancy terms and provides marketing information, including showing rent ready model and asking those eligible for application submission. Adheres to fair housing opportunity laws throughout the process.
• Ensures applications are fully completed, processed and approved in expedient manner.
• Prepares rental agreements for lessees and compliance documents for initial, annual, and interim certifications as required with information input into property management software. Addresses and corrects any file audit findings.
• Transmits subsidy billings and collects rents or other charges due, issues receipts, prepares bank deposits, and inputs information into property management software. Takes necessary steps to collect delinquent or other outstanding charges.
• Initiates and assists with preparation of notices and actions associated with termination of tenancy in compliance with regulations, laws, and directions from lawyer and owner.
• Investigates security or resident concerns or complaints. Inspects property and rentals to determine needed repairs and identify unsanitary or unsafe conditions. Initiate corrective actions in all circumstances including those identified by other inspectors within the allowable time frame.
• Promotes positive relations and communications. Resolves resident concerns and complaints concerning other residents, visitors, or regarding other housing related matters.
• Participates in the establishment and maintenance of a constructive blended management approach (integration between property management and support services) to housing across the Dwelling Place portfolio.
• Arranges, directs and coordinates activities of maintenance staff or contractors engaged in repair, including emergency, preventative, turnover, inspection, or routine, through utilization of property management software.
• Monitors the budget, purchases supplies and equipment for use on property and authorize payment of services.
• Proficient in the use of property management software.

Supervisory Responsibilities Supervises one or more employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Competencies  To perform the job successfully, an individual should demonstrate the following competencies:

General Competency - To contribute to the Dwelling Place mission, each employee must possess skills beyond the technical requirements for the position. An employee must also demonstrate the ability and capacity to work with others in a manner that fosters trust, cooperation and a positive team esprit de corps. Dwelling Place expects each employee to maintain high ethical standards in their interactions with customers, other staff, vendors and the public generally. Dwelling Place employees are also expected to be dependable, to be respectful of others, to use sound judgment, to seek out new opportunities for learning and to communicate effectively with others. 

Employees must abide by all Dwelling Place policies including but not limited to the Dwelling Place Code of Ethics and personnel policies. 

Marketing Skills - Achieves marketing goals; Overcomes objections with persuasion and persistence; Initiates new contacts; Maintains customer satisfact