Administrative Functional Support 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Functional Support 4 to support our Lab Test and Evaluation team. This position will be located in Oklahoma City, OK.

In this role, you will provide comprehensive administrative assistance to the Director of Lab Test. In this role, you will be integral in supporting the leadership team in achieving departmental objectives through efficient administrative operations and coordination. You will perform a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. You will be responsible for compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations.

What You’ll get to Do:

• Provide administrative support to the Director of Oklahoma City Lab Test Center and Department Managers.
• Review drafts and finished documents for appropriate grammatical usage
• Properly handle high-level and confidential/proprietary information
• Concur travel booking, expense reports, outlook calendar meeting coordination and planning
• Coordinate and track training certifications for the Test Center
• Maintain departmental org chart
• Track progress of and ensure management accountability of brief flow-downs
• Maintain action items and notes during meetings
• Organize and reserve conference rooms, plan beverage and meals as needed
• Run the computer and agenda for daily staff meetings as necessary and other leadership level meetings
• Maintain building office supplies and any supplies the leadership team needs to complete their daily tasks
• Assist as needed with new employee onboarding
• Answers questions relating to office operations and established policies and procedures
• Coordinate large and high-level meetings

You may be successful in this role if you are able to:

• You excel at anticipating the needs of the director and being proactive in action
• You are committed to maintaining confidentiality of sensitive information
• You enjoy contributing to a positive work environment with ever changing priorities
• You take pride in attention to detail and accurate documentation

Basic Qualifications:

• Must have a High School Diploma or GED equivalent and 6 years additional education and/or related experience
• Professional experience with MS Office tools including Outlook, PowerPoint, Excel and Word for creating complex presentations, creating/maintaining spreadsheets, maintaining calendar systems and preparing professional correspondence, etc.
• Must have ability to obtain and maintain a DoD Secret Clearance or higher and Special Program Access (PAR) within a reasonable period, as determined by the company to meet its business needs
• Ability to prioritize and adjust tasks to accomplish the project result
• Ability to make decisions which have impact on the organization’s credibility, operations and services
• Able to understand and execute on sequence of operations or action to be taken

Preferred Qualifications:

• Expert proficiency with MS Office tools – including word, PowerPoint, and Excel
• Experience working with travel agencies and/or Concur travel booking and submitting expense reports
• Experience with Outlook calendar meeting coordination and planning
• Experience with purchasing tools (iBuy, SAP, or similar)
• Excellent communication, interpersonal skills, and the ability to interface with all levels of employees and management

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