Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 located in Buffalo, NY that will report to the Director of Manufacturing Operations.

What You’ll Get to Do:

• Provide general administrative support for Operations team, including Manufacturing, Quality and Mission Assurance (QMA), Global Supply Chain (GSC), EHSFP (Environmental Health, Safety and Fire Protection) and Facilities groups.
• Arrange, maintain, and modify Director’s schedule, including setting up meetings on behalf of Director. 
• Book travel arrangements and prepare expense reports for Operations personnel.
• Coordinate logistics for onsite and offsite business visits and events. This includes booking conference rooms, coordinating room setup, arranging visitor badging, ordering and setting up food for attendees and post visit clean-up.
• Plan and execute logistics for employee engagement events such as Manufacturing Week, Quality Week, All Hands, etc. This includes planning activities, purchasing supplies, booking conference rooms, coordinating room setup, ordering and setting up food for attendees and post event clean-up.
• Manage training records for Operations personnel and help coordinate in-person trainings as needed.
• Order supplies to support Operations team including office supplies, IT equipment, safety supplies, etc.
• Assist with onboarding of new hires.
• Manage administrative records including organizational charts, distribution lists, building evacuation rosters, etc.
• Manage intranet webpages for Operations teams.
• Assist in compiling weekly/monthly leadership status reports.
• Ensure start-up of virtual meetings via Zoom or Microsoft Teams.
• Perform other administrative tasks as requested by members of Operations management team.
• Maintain effective and efficient organization of administrative requirements.
• Maintain professional demeanor and act with integrity when working with all levels of the organization.
• Utilize Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. coordination of calendars and meetings, assembly of presentations, documentation of processes, etc.).
• Display strong interpersonal, organizational, and problem-solving skills.
• Work independently with minimal supervision, be an exceptional team player and interface well at all levels in the organization.
• Be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks.

This role will provide administrative support to multiple individuals and groups in a fast-paced environment. This is a full time, on-site position. The successful candidate will work well in a highly dynamic environment, be an independent thinker, customer oriented, proactive, and have a track record of managing a high daily workload supporting multiple managers, employees, and priorities as required.

The ideal candidate must be a team player, possess excellent interpersonal skills, exercis