Senior Executive Assistant

About the Department                                                                                                                                             

Our East Coast Global Development Hub brings together the best minds in life science innovation with facilities in Lexington, MA and Plainsboro, NJ. We support programs from early research through late-stage clinical development. We are building for the future, creating a distinct R&D community based on collaboration, partnerships, and cutting-edge research across multiple innovative modalities and therapeutic areas. Our East Coast Global Development Hub merges biotech speed and agility with large pharmaceutical company quality, resources, and stability, uniting the best of both worlds to develop new medicines for patients. We recognize that improving human health starts here and that patients rely on us. We’re changing lives for a living. Are you ready to make a difference?

 

The Position

Provides comprehensive support to the Corporate Project Vice President, Development US East Coast Hub. Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature. Requires a high level of discretion and collaboration across the organization. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.

 

Relationships

Directly supports the Corporate Project Vice President, Development US East Coast Hub. Interacts with internal and external stakeholders at the executive level requiring skill, tact, influence, and confidentiality. Interacts with global Headquarters (HQ) and affiliates on matters of importance. Provides direction/coordination of workflow to other administrative positions within the department/function and/or cross functionally. Participates on the leadership team of the function he/she supports.

 

Essential Functions

• Performs a variety of routine office support, including but not limited to meeting/travel arrangements and processing expense reports
• Collaborates closely with other administrators, business leaders and global colleagues
• Coordinates and executes output and actions from the leadership team meetings
• Designs, plans, and executes moderate to large scale meetings and off-sites
• Ability to multi-task and identify items that can be delegated
• Functions autonomously, exercises discretion and sound judgment, and works independently on a variety of assignments and special projects
• May lead moderately complex projects within own department or that have a cross functional nature
• May provide support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding
• May support team with tracking budget spend

 

Qualifications

• A high school diploma or GED required
• A minimum of 8 years of intermediate to advanced administrative or related experience required. Advanced training or administrative certification a plus
• Ability to handle complex sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates          
• Ability to manage multiple complex priorities
• Ability to understand implications of work and make recommendations for solutions
• Demonstrates leadership abilities
• Most senior level non-exempt position requiring expertise and a high degree of initiative, innovation, and independent action
• Requires demonstrated computer skills and use of Microsoft Office
• Requires in-depth knowledge of the job and a wide and comprehensive understanding of the policies and practices of the organization. Requires a strong understanding of the Company's goals and the strategy to attain them
• Strong customer service skills

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

 

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules o