Executive Assistant

About this Role:

We're looking for an extremely proactive and detail-oriented Executive Assistant to work in our Stamford, CT headquarters and support the Global EVP and Chief Information Officer for IT.  The Executive Assistant should have prior experience providing support to the C-suite, and an energetic approach to organization and forward-thinking support.  This person must demonstrate a growth mindset and the ability to partner with a wide variety of personalities at various levels, in a demanding and fast-moving environment. 

What you’ll do:

Calendar management:

• Extensive calendar management including prioritizing and scheduling meeting requests, conference calls and continuously updating schedule as needed to accommodate changes.  
• Proactively scan for upcoming meetings to prepare, flag issues, make changes and align needed resources well in advance.
• Plan and execute physical and virtual meetings, domestic and international, including agenda planning and communication, facilities and food arrangements, and collaboration software.
• Arrange accommodations, transportation, meals, and activities for offsite meetings.
• Maintain active agenda list across all meetings, identifying setback schedules for preparation.
• Capture meeting minutes, conclusions, action items, owners, and deliverable timeframes.

Travel:

• Create and manage detailed extensive domestic and international travel itineraries. 
• Tightly manage air and ground transportation, transfers, hotel itineraries, meal plans and external and internal meetings during travel.
• Process and review T&E submissions.

Additional:

• Act as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests, etc.
• Summarize data pulled from internal systems for analysis, review and comparison.
• Provide screening, fielding and prioritizing of inbound communications via telephone, mail and email to resolve critical issues in a timely manner.
• Participate in team meetings/events and other activities that improve processes and morale, supporting Gartner’s culture.

What you’ll need:

• 5+ years’ experience as an Executive Assistant supporting a senior level executive.
• Bachelor’s degree preferred.
• Proficient in Microsoft Word, Outlook, PowerPoint and Excel.
• Proven ability to act with a high sense of urgency and attention to detail are critical.
• Demonstrated ability to be forward thinking/proactive. Does not wait to be told what to do, rather is able to anticipate appropriate next steps.
• Ability to make decisions, be resourceful and work independently.
• Must have a clear understanding of confidentiality and discretion in business relationships and exercise sound business judgment.
• Must be confident and comfortable dealing with multiple personality types.
• Excellent oral and written communications skills.
• Adept at research, problem-solving and project management.
• Must be highly organized with exceptional time management skills.
• Ability to travel domestically and internationally.

Who you are:

• Effective and professional communicator.
• Creative thinker and problem solver.
• Builder of networks.
• Detail-oriented, agile and resourceful.

What we offer:

• A seat to the table to help drive peak performance in a growing, people business.
• Encouragement to be innovative and challenge status quo.
• Exposure to industry-leading training and development.
• Performance-based recognition and rewards.

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Who are we?

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a pl