Administrative Business Partner

About Bastion

Bastion enables financial institutions and enterprises to issue regulated stablecoins, generate revenue on reserves, and expand their ecosystems. Bastion’s platform combines stablecoin issuance, secure custody, and seamless orchestration for cross-border transfers, on/off-ramps, and stablecoin conversions. With Bastion’s platform and APIs, businesses can create and scale their stablecoin network, while optimizing revenue, compliance, and control.

Overview

We’re seeking an adaptable and detail-oriented Administrative Business Partner to support our leadership and key team members. This dynamic role involves managing complex calendars, coordinating meetings and events, overseeing travel arrangements, and keeping inboxes organized and prioritized. You’ll play a key role in ensuring smooth operations and seamless communication for both internal and external engagements, collaborating closely with the leadership team to keep everything running efficiently.

Responsibilities 

• Manage and streamline calendars for multiple leaders, optimizing schedules to balance internal and external commitments.

• Coordinate internal meetings by handling scheduling, anticipating needs, and resolving conflicts to ensure smooth operations.

• Arrange detailed travel itineraries, ensuring efficient and hassle-free travel experiences for leadership.

• Oversee expense report management, ensuring timely submission and compliance with company guidelines.

• Support in planning and executing team offsites and events, fostering team-building and contributing to key strategic initiatives.

• Collaborate closely with the leadership team, ensuring seamless communication and strong partnerships both internally and with external stakeholders.

Qualifications

• Excellent communication and interpersonal skills

• 2+ years of administrative experience in a fast-paced, demanding environment.

• Track record of managing internal meetings, scheduling, and conflict resolution.

• Proficient in Google Suite for calendaring and communication.

• Exceptional organizational skills and attention to detail.

• Experience in managing travel arrangements and expenses.

Bastion provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, and placement. Bastion participates in E-Verify to authorize eligibility of employment in the United States.