Proposals Assistant

Description

Job Title: Proposals Assistant

Job Type: Full Time

Location: Santa Ana, CA

Job Summary:

Regal Technology Partners is looking for an eager Proposals Assistant to join our Team! This position is responsible for providing a wide range of project estimating and administrative tasks for the Proposals Department. Responsibilities will be in direct support to the Sr. Proposals Manager. This is a position that works under close supervision, performing the aspects of estimating assignments and requires knowledge of basic estimating principles. The individual must maintain positive customer, departmental & vendor relationships and have the ability to react quickly to changing priorities. 

Responsibilities:

- Confirm drawings and all bills of material match

- Create and send Request for Quotes (RFQs) to vendors, directly or using our integrated system QuoteWin

- Communicate (via phone/email) with vendors to ensure estimates are accurate, request quote revisions and follow-up on quote statuses.

- Responsible for initiating new project records. Includes identifying project numbers and developing hard copy and electronic files, entering new projects into the database.

- Assist in the development of project cost workbooks for quick quotes and full proposals.

- Monitor the status of proposals throughout the quoting phase and up to the hand off stage.

- Update resource information on products and vendors

- Keep neat and accurate records on the Proposals Department’s server drive.

- Compare and adjust multiple tracking documents to ensure consistency.

- Assist the Proposals department with a variety of special projects as requested.

- Attends departmental meetings as required

- Assist with company wide tasks

Requirements:

- High school diploma, 3-5 years of experience in proposal development or related field

-  Knowledge of the Military/Prime OEM documentation and drawings for circuit card assemblies and fabricated parts a plus, along with understanding of technical data packages. 

- Must be comfortable working with large numbers and calculations in Excel.

- Must be extremely organized, detail oriented and have excellent proofreading skills.

- Ability to work in a fast-paced environment that requires the skill set to manage multiple projects simultaneously and meet deadlines.

- Possess strong business math, Word, Outlook and Excel skills.

- Able to learn quickly and perform accurately with a degree of flexibility.

- Ability to communicate with all levels of employees, customers, and manufacturers both verbally and in writing.

- Possess effective listening and questioning skills.

- Must be able to manage time effectively and adjust to priority changes.

- Excellent organizational and time management skills

- Strong attention to detail

- Excellent written and verbal communication skills

- Ability to work independently and as part of a team

- Proficient in Microsoft Office Suite

- Experience with proposal software a plus

We are an equal opportunity employer and welcome all qualified candidates to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.