Post-Award Grant Administrator, Center for Global Health Science and Security

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Post-Award Grant Administrator assists faculty with the financial and compliance management of externally funded awards. The role of the Post-Award Grant Administrator is to serve as the liaison and active partner between faculty and other university offices for award management.  This position will facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out. This position supports the researchers of Cluster #x, each of which includes several departments within Main campus and the Medical Center. The Post-Award Grant Administrator must be capable of independently working through their own deadlines, communicate well and be detail oriented.

The Post-Award Grant Administrator will assist with certain post-award grant management tasks for certain PIs/departments, in collaboration with the relevant programmatic and departmental administrative staff. As such, the Grant Manager should be aware of the following University policies that are specified for GU positions with official grant manager of record responsibilities. Employees that are the designated Department Financial Manager for Sponsored Projects are responsible for financial management of the sponsored project to ensure compliance with sponsor’s requirements and University’s policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts

• Review salary distributions to ensure that they reasonably reflect employees’ level of effort on projects

• Review associated fringe benefits for accuracy;

• Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances

• Review the calculation of indirect cost recovery to ensure accuracy

• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents

• Complete the Financial Status Report (FSR) worksheets timely and accurately

• Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Work Interactions

The Post-Award Grant Administrator reports directly to their assigned Associate Director.  This position works closely with other staff members in their cluster, across the Post-Award Grant Administrator roles within JORA, and other collaborating offices to ensure that awards are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines, and that all charges to awards are allowable, allocable, reasonable, and, necessary

Requirements and Qualifications

• Bachelor’s degree

• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role.

• Knowledge of a variety of sponsored research funding mechanisms, including federal agencies (NIH, NSF, DOD, etc.), non-federal government agencies (state, county, municipality, etc.), international entities, industry,  and  foundations, private and non-profit organizations.

• Expertise with federal funding guidelines (2 CFR 200, FAR, etc). 

• Proficiency with financial systems, accounting, and cost accounting standa