Job Description Summary

The Coordinator, under the supervision of the Business Manager, is responsible for day-to-day administrative support for post-award management. This position is responsible for efficiently maintaining all subawards from UMD, contracts and change orders, and consultant activities for both internal and sponsored projects, creating expense and salary (PAA) transfers, creating costing allocation changes for grant related effort, tracking grant cycle deadlines, posting and monitoring external fellowships administered through the Student Award System, monitoring and administering external funds issued as gifts through the Foundations, and reviewing and approving externally funded travel. The Coordinator will be responsible for initial account set up and BA data entry for post-award expenses and account reconciliation.

Duties include, but are not limited to:
Post-Award & Finance:
•Efficiently maintain all subaward (UMD as Prime) activities for department, including initiating subaward setup process, interfacing between the Office of Research Administration (and Subaward Team) and subaward sites, performing monthly tracking of all contract and subaward invoicing and payments, modifications and close-outs for all sponsored projects and contracts.
•Create expense transfers as needed to adhere to adjusted budgets, late awards, grant overages, grant surplus, and FFR adjustments. Create expense transfers provided by Director of Administrative Services.
•Track grant deadlines for grant lifecycle and reporting. Coordinate grant review meetings between the PI and Business Manager for external funding meetings.
•Post and monitor external fellowships administered through the Student Award System such as NRSAs.
•Responsible for initial worktag set up and modifications, setting up budget in BA Priority system, and creating digital and/or paper grant folder.

Procurement, Travel and Payroll:
•Efficiently maintain all consultant agreements and change orders for department, including initiating consultant setup process, interfacing between the Department/PI, Procurement Office, and consultants, performing monthly tracking of all invoices and payments for internal and sponsored projects and contracts.
•Review and approve externally funded travel in travel system to ensure compliance with department, campus, State and Federal regulations. Run monthly travel compliance reports and work with travelers to complete required actions.
•Create creating costing allocation changes for grant related effort and payroll transfers (PAAs) as needed to adhere to adjusted budgets, late awards, grant overages, grant surplus, and other adjustments for payroll.

Other:
•Meet regularly with supervisor to maintain and communicate ongoing updates.
•Other duties as assigned.



Preferences:
•Experience with Priority BA, Workday and Concur.
•Familiarity with UMD administrative systems, policies, and procedures is desired.


Physical Demands:
Office environment setting with majority of time spent working at a computer. Ability to operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Repetitive motions, which include substantial movements of the wrists, hands, and/or fingers. Required close visual acuity to perform activities such as preparing and analyzing data and figures, viewing computer terminals, extensive reading. Light lifting of materials and supplies, less than 10 lbs. Ability to move about campus to attend meetings/events.

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university or Equivalent combination of education and experience may be substituted.


Experience: One (1) year of professional budget, finance, or accounting experience. At least one year Experience performing a combination of business operations (payroll, accounting, travel, and/or procurement) and research administration, preferably in an institution of higher education.

Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

KNOWLEDGE, SKILLS, & ABILITIES:
Knowledge of finance functions.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Suite products.
Ability to multi-task and prioritize assignments.
Ability to analyze situations and determine the best solutions.

A successful candidate will possess excellent interpersonal, oral and written communication skills, and attention to detail.
Ability to handle multiple, sometimes competing priorities, and provide excellent outcomes within required time frame.

Additional Job Details

Required Application Material