Scheduled Hours

37.5

Position Summary

The Brown School is a leader among schools of social work and programs of public health, with a dedication to working locally, nationally and globally towards solving society’s greatest challenges. We are strongly committed to driving equity through rigorous science, transformative education and collaborative partnerships.

The Administrative Assistant role is integral to the operations of the Brown School Dean’s office. This position serves as the lead receptionist greeting visitors to the Dean’s office, as well as fielding phone calls and managing a portion of the email coming into the School. The Administrative Assistant supports the Chief of Staff with meeting and event planning/execution, as well as development of Powerpoint and Excel resources.

We value exceptional customer service skills, attention to detail, outstanding oral and written communication, strong computer skills, capacity to handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.

Job Description

Primary Duties & Responsibilities:

• Serve as a first point of contact for visitors to the Dean’s Office. Greet guests warmly, assist visitors with wayfinding.  Field phone calls to the Dean’s Office and triage email sent to shared school accounts.
• Provide administrative support to Chief of Staff, which may include calendar management, telephone support, appointment scheduling, materials and presentation development, and mail processing.
• Assist in the planning and execution of meetings and events. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, setting up room configurations, coordinating a/v services, and taking meeting minutes.
• Serve as reliable resource for team in managing special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; data management, manipulation, and formatting; and managing department supplies and equipment.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically working at a desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (<25 lbs)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written Communication

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our