Executive Assistant

🔹 Role:

We’re seeking an experienced, high-performance Executive Assistant to support the CEO and founder. This role is integral to protecting the CEO’s time, driving execution on critical initiatives, and ensuring operational clarity across both business and personal domains.

You’ll serve as a strategic partner—managing communications, schedules, projects, and priorities with discretion, speed, and precision. The ideal candidate has experience working with founders or C-suite leaders in fast-paced, high-accountability environments and thrives when given ownership over outcomes.

This is not a traditional support role. It requires exceptional judgment, proactive problem-solving, and the ability to lead through influence. This role is for someone who thrives in high-leverage environments, where every decision, calendar move, or communication shapes the executive’s ability to focus on the business. You will be trusted to make judgment calls, own workflows, and act on behalf of the executive when needed. Your work will enable the CEO to operate at peak capacity—by ensuring the right things happen, at the right time, with minimal friction.

Our ideal candidate has supported top founders, executives, or operators in fast-growing, operationally complex organizations. But more importantly, they think critically, move decisively, and understand the magnitude of being trusted with a leader’s most valuable asset: their time, energy, and brand.

If you excel under pressure, communicate clearly, and operate with total discretion, this role offers a unique opportunity to work alongside a visionary operator at the forefront of entrepreneurship and business education.

Values alignment is non-negotiable. Due to the proximity, you will have access to the founders of the company. It is of the utmost importance that you deeply resonate with the values they have set forth…

• Sincere Candor
• Unimpeachable Character
• Competitive Greatness

Our founders are mission-driven, and the goal of the entire administrative team is to make sure that they can focus on the strategy of the business - while we handle the rest.

We consider ourselves the “nucleus” of the organization and take immense pride in the work we do, reflecting our founders' mission and values in all interactions and work we do.

🔹 Responsibilities:

1. Executive Operations

• Manage and proactively optimize the CEO’s calendar 3+ months in advance, coordinating across departments and personal obligations.
• Act as a strategic gatekeeper—filtering requests, resolving conflicts, and ensuring alignment with CEO priorities.
• Prepare agendas, background materials, and meeting briefs; follow up to ensure stakeholders are prepared and aligned.
• Monitor and manage CEO inboxes, Slack channels, and incoming speaking inquiries.
• Handle a range of business and personal tasks, including errands, household coordination, and office upkeep.
• Attend internal meetings, take detailed notes, and ensure seamless follow-through.
• Maintain regular check-ins with the CEO to ensure momentum on key deliverables and tasks.

2. Time & Task Management

• Track and prioritize all executive tasks and deadlines using Asana; update and follow through autonomously.
• Anticipate scheduling issues and resolve potential conflicts before they arise.
• Continuously improve workflows, removing bottlenecks to protect CEO focus and decision-making bandwidth.

3. Communication & Representation

• Draft, proofread, and edit all written communication with precision and tone alignment.
• Represent the CEO with professionalism and discretion in all internal and external interactions.
• Serve as a cultural ambassador, embodying company values in every conversation.
• Respond promptly via Slack during business hours (within 2 minutes).

4. Project & Initiative Management

• Coordinate and manage strategic initiatives, ensuring deadlines, follow-ups, and accountability.
• Own ad-hoc projects end-to-end, including travel logistics, speaking events, and media production.
• Provide clear instructions and updates to stakeholders; ensure project visibility and status tracking in Asana.
• Lead quarterly planning coordination for the Strategic Team and other key leadership cadences.

5. Operational Rhythm & Strategic Flow

• Coordinate quarterly planning and offsite prep for the Strategic Team.
• Anticipate obstacles and present vetted solutions before problems reach the CEO.
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