Administrative Coordinator

Feel good about where you work and what you do!

We are Aspire Living & Learning, a non-profit human services agency making a meaningful difference in the lives of adults and children with autism and other disabilities.

Aspire Living & Learning is currently seeking an Administrative Coordinator to provide support to the Aspire New Hampshire’s senior management team, including the Senior Director of Program Operations. The Administrative Coordinator is responsible for initiating, preparing, coordinating and following up on administrative duties associated with each director’s area of responsibility; providing supervision, direction and guidance to the administrative team; handling day to day office tasks and performing a variety of administrative duties and special projects. The Administrative Coordinator serves as the administrator for Therap. 

Schedule: M-F 8:30a-4:30p

Pay: Starting at $22.00 per hour, based on experience and education.

Our ideal candidate: 

• High School Diploma minimum – College degree in related field is preferred.
• Minimum of 4 years' experience working at an executive assistant level. Prior supervisory experience is required.
• High degree of professionalism, reliability, punctuality, excellent attendance and accuracy are required.
• Experience and comfortability using office equipment such as computers, copier/scanner, fax machine, telephone.
• Must be proficient with Desktop Publishing, Microsoft Office Suite and SharePoint. Must be able to prioritize and meet deadlines in a multi-tasking environment.
• Experience using Therap a plus!
• This position requires someone who is well organized; possesses excellent interpersonal and collaborative skills; has excellent judgment; can effectively interact with all levels of the organization; can work independently; and who can anticipate and act on the needs of the senior management team. Must be detail oriented and have excellent organizational, time-management, project management, follow-through and communication skills. Must have a high level of discretion and the ability to maintain confidentiality.

Physical Elements: 

• Requires sitting much of the time, bending, stooping, and stretching.

Working Conditions: 

• Indoors frequently, outdoors, rarely; loud noise, occasionally; moderate temperatures. Some travel required within local area.

Duties and Responsibilities:

• Performs administrative tasks for Aspire NH senior management team and finance.
• Responsible for collecting, tabulating, and submission of attendance/census to funding source.
• Responsible for ordering and distribution of office supplies and other supplies as needed.
• Responsible for overseeing that each office is kept in an organized, efficient, and clean fashion.
• Exercises discretion and independent judgment while fielding phone calls, responding to requests, issues, complaints, problems and other action items.
• Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings.
• Independently researches, prepares and compiles materials for the senior management team and Operations team Including meeting agendas, meeting minutes, reports, presentations and correspondence.
• Supervises the administrative assistants and receptionist/data entry staff.
• Prepares various documents integrating the work of several people (i.e., RFR’s, training manuals, presentations, policy and procedures, internal and external communication).
• Enters data into NH DHHS structures, Therap, Relias and other data bases.
• Acts as liaison with Aspire IT team.
• Administrator and trainer for the Electronic Health Record, Therap.
• Researches, directs and implements new Therap models.
• Special projects as assigned. 

Employees at Aspire enjoy working with a collaborative and dedicated team that values a culture of belonging and care. We take pride in offering a comprehensive benefits package to eligible employees, including:

• Comprehensive Health, Dental, & Vision Insurance - Choose from multiple medical plans, with vision coverage included at no extra cost.
• Flexible Spending Accounts (FSA) and Health Saving Account (HSA) options - Use pre-tax dollars for medical and dependent care expenses.
• Lifestyle Spending Accounts with JOON - Monthly funds for wellness, fitness, commuting, childcare, pet care, and more.
• 403(b) Retirement Plan with Employer Match - A 100% match on contributions up t