DWM Engineering Services - Special Projects Coordinator

Job Expires: 2/20/25

Salary Range: $47,474.94 - $63,379.04

General Description and Classification Standards:

The Special Projects Coordinator is responsible for performing a variety of tasks in the Office of Engineering, Survey section. The Special Projects Coordinator will be responsible for managing records, adhering to company policies regarding retention, and destruction/arching of records within the Survey section. These duties will involve, but are not limited to copying and recording records, alphabetizing, processing and maintaining inventory. The ideal candidate will respond to inquiries and requests for information and meet deadlines. Any information inputted by the Special Projects Coordinator team will then be used by others for reference or reports.

This is an experienced, professional level capable of carrying out most assignments typical of the profession with limited guidance or review.

This level would be considered a promotional level and attainable by any incumbent in a work group who demonstrates the necessary knowledge, ability, and performance. Could be the only professional in this specialty in a work group.

Supervision Received:

Works under very general supervision. Depending on organization structure, may work independently with responsibility for an assigned function or program.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Prepare and scan files to convert drawings, contracts, reports and other record documents into electronic format.
• Once the SharePoint data repository is completed, entering record documents into SharePoint and checking to ensure the accuracy of the data that has been inputted. Organizing and managing all records and documents in an orderly manner.
• Classifying and indexing records.
• Destroying or archiving finished data/records.
• Adhere and comply with Federal laws and regulations regarding Record Retention Schedules.
• Maintaining logs of records transactions initiated by the Survey group.
• Work with electronic storage media, such as hard drives, floppy drives, and CD-ROMs.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of recordkeeping and reporting procedures; modern office equipment including personal computers, accessing email and internet. 
• Skill in performing accurate and independent audits.
• Skill in listening and communicating effectively to convey information verbally and in writing.
• Skill in analytical thinking.
• Skill in networking with agencies and groups. 
• Ability to understand and interpret local and federal regulations.
• Ability to recommend and implement goals, objectives and practices.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with departmental operational divisions and the general public. 

Education and Experience:

Bachelor’s degree; and two (2) years of related experience is required. 

Licensures and Certifications:

Valid Georgia driver’s license.

Preferred Requirements:

None.

Work Environment:

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements: 

Light work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommo