Administrative Specialist

Ft Mill, DC

Position Title: Administrative Specialist Reports to: General Manager

Work Schedule: 7:00 am – 3:30 pm Monday-Friday (overtime as needed)

Hourly Rate: $16-$17 per hour

Job Summary:

• Order Supplies for check printing and postage equipment.
• Handle billing and invoicing, assign coding using computer and appropriate software. applications.
• Assist with special projects to support logistics and human resources.
• Manage inbound mail and special mailing projects daily. Sort and distribute per SLA.
• Operate postage machine and other mailroom/office equipment.
• Administer and support a system of classified and unclassified company documents according to record retention policies and procedures to secure the management and access of company information assets.
• Review mailing and distribution lists weekly and make updates as needed.
• Process, print, code, and mail outgoing checks per schedule.
• Process and Deposit incoming checks.
• Work in other departments as assigned.
• Other job-related duties.

Requirements:

• Ability to communicate verbally and in writing proactively with all personnel.
• Ability to retain confidential/personnel information
• Demonstrated ability to solve problems.
• Strong computer skills.
• Ability to work with and retain company confidential information.
• Resource and multi-task oriented
• Ability to use and seek resources to troubleshoot job-related tasks.
• Ability to work in a fast-paced environment to meet deadlines.
• Ability to Interact with all levels of personnel on a professional level.
• Dress: Business casual work attire
• Requires same-day response on assignments appointed as “same day” which could require working beyond 8 hours per day with manager approval.