Senior Administrative Assistant, Global Commercial Strategy and Operations.

BeiGene, Ltd. has proposed to change its name to BeOne Medicines Ltd. The new name is subject to shareholder approval and, once approved, use of the name will be phased in over 2025. There may be instances where “BeiGene” or “BeOne” are used to describe the company during this transition period. BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

BeOne Medicines is seeking an experienced Senior Administrative Assistant to support GCSO team members and other department members located on the west coast. The person will need to report to the San Carlos office in person three days a week.  We seek an experienced problem-solver with exceptional flexibility to work across multiple disciplines within the Global Commercial and cross-functional teams. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeOne organization.

This role has an on-site component at our San Carlos, CA office.

Essential Functions of the job:

• Provide administrative support for the west-coast-based GCSO team members (Directors to Executive Directors) other department members.

• Manage complex/heavy calendaring, scheduling, expenses and travel.

• Understand business priorities and proactively look for ways to streamline the support matrix.

• Build and maintain key external relationships via the core business’ needs.

• Build and maintain internal cross-functional relationships across BeOne.

• Ensure and maintain confidentiality of all appropriate communications and documentation.

• Partner across the Global Commercial Strategy and Operations team.

• Partner closely with Congress and Events team in GCSO and BeOne's Building Services to help organize and coordinate in person meetings in the San Carlos office as needed.

• Schedule and coordinate candidate phone, video, and in-office interviews.

• Support onboarding new hires.

• Process purchase requisitions and contracts.

• Provide assistant as needed for assigned department.

• Contribute to a positive work environment.

• Have fun at work and help others to do the same.

Education Required: 

• High School education required.

• Bachelor’s degree is a plus.

Qualifications:  

• HS Degree with 7 plus years of experience assisting high level leaders; multiple disciplines a plus.

• Bachelor’s degree is a plus.

• Extensive experience in efficiently multi-tasking between business partners and priorities.

• Ability to take on increased responsibility as the company grows.

• Ability to independently work in an ambiguous yet fast-paced environment. Ability to work independently in a fast-paced environment with constantly changing priorities.

• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.

• Demonstrated ability to relate well with all levels of management and peers.

• A positive can-do attitude; Sense of humor is highly valued.

Computer Skills:

• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $36.30 - $45.30 per hour

BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Package