Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Onsite Administrative Assistant and contribute to the efficient operations of our beautiful community located in Naples, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team on a part-time schedule.

 

What is the Work Schedule?

This is for a part-time, in office, position that will be scheduled to work Mondays 8am-4pm, Wednesdays 8am-12pm, and Fridays 8am-4pm.

 

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years, and many of our locations are awarded as Best and Brightest.

 

Location and Working Conditions?

Onsite at our community in an office setting interacting with residents, guests, vendors and staff.

 

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Qualifications

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

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